HR Generalist Associate

OwnBank; Philippines; On-site; PHP 223,000 - 391,000; Full time

Job summary

OwnBank is seeking an HR Associate to provide administrative and operational support across HR functions, ensuring accurate processing of HR transactions and compliance with company policies and labor regulations.

You will assist recruitment, onboarding, timekeeping, benefits processing, training coordination, and exit procedures, coordinating with HR staff and suppliers to keep records and processes up to date.

Qualifications

• Administrative and operational support across HR functions.
• Ensure accurate and timely processing of HR transactions.
• Maintain compliance with company policies and labor regulations.

Responsibilities

• Post job ads, source candidates and screen resumes.
• Assist in interviewing qualified applicants.
• Create banners for new hires, regularized employees, work anniversary and resigned employees.
• Post announcements/memorandums to the group.
• Manage the filing of 201 files of all employees (Direct and Agency) keeping it updated at all times and ensured that documents are complete.
• Coordinate with suppliers for New Employee IDs and ensure timely creation.
• Update employee directory, Org Chart, and Plantilla at all times.
• Encode Daily Time Record of all employees for payroll before the cut off.
• Assist on the implementation and processing of employee benefits when needed.
• Assist in sourcing and registration of trainings for employees.
• Coordinate with HR Specialists for the payment of training.
• Preparation of employee clearance and exit interview of resigned employees.
• Conduct exit interviews and analyze reasons for attrition.
• Ensures the completeness of hand over of employee's accountability and turn over document.
• Release of last pay and quitclaim for resigned employees.
• Other HR related tasks as assigned by the HR Manager

Job description

JOB PURPOSE

The HR Associate provides administrative and operational support across various HR functions including recruitment, employee relations, timekeeping, and documentation. The role ensures the accurate and timely processing of HR transactions while maintaining compliance with company policies and labor regulations.

DUTIES AND RESPONSIBILITIES

RECRUITMENT

• Provide assistance when needed in posting job ads, sourcing, and screening resumes of applicants
• Assist in interviewing qualified applicants

ADMIN

• Create banners for new hires, regularized employees, work anniversary and resigned employees
• Posting of announcements/memorandums to the group
• Manage the filing of 201 files of all employees (Direct and Agency) keeping it updated at all times and ensured that documents are complete
• Manager the creation of New Employee IDs and coordinates with suppliers
• Updating employee directory, Org Chart, and Plantilla at all times

COMPENSATION AND BENEFITS

• Encoding of Daily Time Record of all employees for payroll before the cut off
• Assist on the implementation and processing of employee benefits when needed

TRAINING AND DEVELOPMENT

• Assist in sourcing and registration of trainings for employees
• Coordinate with HR Specialists for the payment of training

OTHER HR TASKS

• Preparation of employee clearance and exit interview of resigned employees
• Conduct exit interviews and analyze reasons for attrition
• Ensures the completeness of hand over of employee's accountability and turn over document
• Release of last pay and quitclaim for resigned employees
• Other HR related tasks as assigned by the HR Manager