HR Data System Expert (Workday)

SGS & Co; Makati; On-site; PHP 480,000 - 700,000; Full time

Job summary

SGS & Co in Makati is seeking an experienced HR Data System Administrator to manage HRIS data and generate timely, accurate reports. You will collaborate with HR, IT, and business leaders to optimize data workflows and ensure privacy compliance.

The role requires strong analytical skills, familiarity with systems like Workday, and concrete experience maintaining confidential personnel data. A focus on process improvement and cross-functional communication is essential.

Qualifications

• Graduate degree in accounting, CS, psychology or related science/business field.
• More than 5 years as HR Data System administrator.
• Preferably with extensive knowledge on company existing Data System.

Responsibilities

• Leads the continuous evaluation and evolution of HR systems (HRIS, HRMS, Kudos, Workday, APAC).
• Handles confidential information in HRIS data management workflows.
• Supports HR systems end users in HRIS apps and desktop tools.
• Prepares management reports monthly (eg. Attrition report, gender diversity).
• Prepares reports for CS and other local/global mandated reports in coordination with HRIS team.

Skills

System guidelines implementation

HR data management

Regulatory compliance

Confidentiality

Time management

Prioritization

Multi-tasking

Attention to detail

Urgency and judgement

Initiative and resourcefulness

Interpersonal communication

MS Office (Word, Excel, Outlook)

Education

BS Accounting, BS Computer Science, BS Psychology, or any Science or Business degree

Tools

MS Office

Job description

Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.

Job Description

Reporting Line
Compensation, Benefits and Compliance Manager

Primary Responsibilities

Performs employee data management and administration
Provides management reports

Specific Responsibilities

Data Management and Reporting

Leads the continuous evaluation and evolution of HR Systems including but not limited to creation, update and deletion (HRIS, HRMS, Kudos, Workday, APAC)
Handles confidential information in view of HRIS data management in Workday.
Supports all HR systems (needs analysis, research, design, testing, quality control, deployment, training, and administration) and human resources end users in the use of HRIS applications and desktop tools (document management systems and software)
Identify and evaluate initiatives and points of improvements in carrying data management
Directly liaises with the provider of any issues encountered
Partner with the business leaders, managers, stakeholders and providers to develop, initiate possible technology solutions to further streamline and automate HR processess
Leads the HRIS team in preparing and ensuring availability of management reports every month on a timely mander (eg. Attrition report gender diversity) with t
Prepares reports needed for CS reporting and other local and global mandated reports in coordination with the HRIS team
Develops standard and adhoc reports as required
Assists in transformation, evaluation and presentation of data
Prepares reports needed / required by the government (eg: NSO Occupancy)
Administers 201 files and other HR documents related to Compben in ArchiveOne system
Monitors documents for storage and retention Prepares Supplier Change Request

Others

Manages RT system related to Compensation and Benefits

Monitor status of tickets following the team’s KPI turn-around time

• Create dashboard and provide monthly status report of tickets
• Assists in the roll out and implementation of HR program / system related to HRIS

Conducts Shine orientation to new hires
Conducts refresher orientation on benefits and timekeeping system
Ensures compliance with data privacy guidelines and identify any issues that may arise
Identifies and participates in the continuous improvement initiatives
Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government agencies
Performs other duties as assigned

Qualifications

Profile

• Graduate of either BS Accounting, BS Computer Science, BS Psychology, or any Science or Business course
• More than 5 years as HR Data Sytem administrator
• Preferably with extensive knowledge on company existing Data System

Required Skills

• Knowledge in implementation of system guidelines
• Familiarity with the legal aspects of Human Resource Management
• Above average oral and written communication skills
• Uphold high level of confidentiality
• Excellent time management skills
• Ability to prioritize tasks to efficiently and effectively perform assigned duties
• Detail-oriented and have the ability to multi-task
• Demonstrated strength in regulatory compliance
• Has strong sense of urgency and sound judgement
• Has initiative and resourcefulness in meeting objectives
• Ability to effectively interact with all levels of the organization
• Above average knowledge and skills in MS Office particularly in Word, Excel and Outlook Express