HR Data System Specialist (Workday)

SGS; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

SGS is seeking an HRIS Data Management and Reporting Analyst to maintain accurate employee data in HRIS systems, validate information, and generate standard and ad hoc reports. The role involves coordinating with HRIS providers, supporting HR and payroll teams, and ensuring data privacy compliance across regional and global reporting. Strong attention to detail and confidentiality are essential.

Qualifications

• Bachelor’s degree in HR or related field.
• 2–3 years experience in HRIS, HR operations or data management.
• Experience with HRIS systems such as Mysgs or Adrenalin and HRMS.
• Knowledge of data privacy and regulatory compliance.

Responsibilities

• Manage employee data in HRIS (create, update and delete) in line with established processes.
• Validate data against employee records or documents.
• Perform data entry, updates and mass uploads.
• Review integration reports between Mysgs and Adrenalin; resolve failed transactions promptly.
• Serve as HR Analyst to review data changes (reporting lines, cost centers, attendance).
• Monitor resignations and initiate clearance processes in Adrenalin.
• Coordinate with HRIS providers and report critical issues to the Compensation, Benefits and Compliance Manager.
• Generate standard and ad hoc reports and dashboards.
• Support workforce, headcount, turnover and compliance reporting.
• Provide day-to-day HRIS support with HR, Payroll, IT and stakeholders.
• Assist in HR program/system rollouts, testing and upgrades.

Skills

HRIS

Data management

Analytical skills

MS Office

Communication skills

Confidentiality

Education

Bachelor’s degree in HR / BA

Tools

Mysgs

Adrenalin

HRMS

Job description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.

Job Description

Data Management and Reporting

• Manages employee data accurately, including but not limited to creation, update and deletion in the HRIS systems (eg Mysgs, Adrenalin , HRMS)
• Ensures that employee data is validated against employee records or documents
• Perform data entry, updates and corrections and mass upload in accordance with established processes
• Conduct review of integration reports between mysgs and adrenalin. Resolve / correct any failed transactioins encountered within the reasonable time frame
• Serve as HR Analyst in mysgs to review and approve data changes e.g. reporting line, cost center, attendance, type except promotions and organizational changes
• Keep track of the resignees and ensure timely recording in the monitoring and in Adrenalin to initiate the clearance process
• Liaises with the providers of HRIS systems of issues encountered in coordination with the HRIS Data Systems Expert and report any critical issues to the Compensation, Benefits and Compliance Manager
• Monitor pending issues raised with the provider and ensure its closure
• Generate standard and adhoc reports and dashboard
• Support workforce, headcount , turn-over and compliance reporting e.g. CS reports and other regional and global reports
• Provides day-to-day HRIS support to endusers and works closely with HR team, Payroll , IT and other stakeholders and business managers to support system functionality
• Support system upgrades , enhancement and testing activities

• Documents HRIS processes in coordination with HRIS Data System Expert
• Ensures that all pertinent documents, reports required in data management are complied and submitted and kept in the established repository system ( new hires and resignees , contracts and others)

Others

• Manages RT system related to HRIS, timekeeping concerns
• Acknowledges and assigns ticket to team members
• Monitor status of tickets following the team’s KPI turn-around time and perform follow up
• Provide monthly status report of tickets
• Assists in the roll out and implementation of HR program / system related to Compensation and Benefits
• Conducts Shine orientation to new hires
• Conducts refresher orientation on HRIS and timekeeping system
• Ensures compliance with data privacy guidelines and identify any issues that may arise
• Identifies and participates in the continuous improvement initiatives
• Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government agencies
• Performs other duties as assigned

Quality, Safety and Health

• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:
• Operating to the highest standards of ethics, in accordance with the SGS Code of Integrity.
• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by actively participating in meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinator
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligations

Qualifications

Profile

• Bachelor’s degree in Human Resources Business Administration and related field
• At least 2-3 years experience in HRIS, HR operations, data management or systems support

Additional Information

Required Skills

• Knowledge in implementation of system guidelines
• Familiarity with the legal aspects of Human Resource Management
• Above average oral and written communication skills
• Uphold high level of confidentiality
• Ability to prioritize tasks to efficiently and effectively perform assigned duties
• Detail-oriented and have the ability to multi-task
• Demonstrated strength in regulatory compliance
• Has strong sense of urgency and sound judgement
• Has initiative and resourcefulness in meeting objectives
• Ability to effectively interact with all levels of the organization
• Above average knowledge and skills in MS Office particularly in Word, Excel and Outlook Express

Job Location