HR Data System Expert (Workday)

SGS; Makati; On-site; PHP 600,000 - 800,000; Full time

Job summary

SGS is seeking an experienced HR Data System Administrator to manage employee data across HRIS platforms, including Workday, and to produce timely management reports. The role involves data governance, privacy compliance, and collaboration with business leaders to streamline HR processes.

Responsibilities include system administration, reporting, analytics, and training end users while ensuring confidentiality and regulatory compliance within the APAC region.

Qualifications

• Graduate of BS Accounting, BS Computer Science, BS Psychology or related degree.
• More than 5 years as HR Data System administrator.
• Extensive knowledge of company data systems.

Responsibilities

• Performs employee data management and administration.
• Provides management reports.
• Leads HRIS data management and reporting in Workday.
• Supports HR systems analysis, testing, deployment and training.
• Prepares management reports and analytics.
• Ensures data privacy compliance and government reporting.

Skills

Data governance

Data privacy

Communication

Time management

Attention to detail

Regulatory compliance

Problem solving

Prioritization

Education

BS Accounting

BS Computer Science

BS Psychology

Science/Business degree

Tools

Workday

HRIS

HRMS

Kudos

ArchiveOne

MS Office

Job description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.

Reporting Line: Compensation, Benefits and Compliance Manager

Primary Responsibilities

• Performs employee data management and administration
• Provides management reports

Data Management and Reporting

Leads the continuous evaluation and evolution of HR Systems including but not limited to creation, update and deletion (HRIS, HRMS, Kudos, Workday, APAC)

Handles confidential information in view of HRIS data management in Workday.

Supports all HR systems (needs analysis, research, design, testing, quality control, deployment, training, and administration) and human resources end users in the use of HRIS applications and desktop tools (document management systems and software)

Identify and evaluate initiatives and points of improvements in carrying data management

Directly liaises with the provider of any issues encountered

Partner with the business leaders, managers, stakeholders and providers to develop, initiate possible technology solutions to further streamline and automate HR processess

Leads the HRIS team in preparing and ensuring availability of management reports every month on a timely mannger (eg. Attrition report gender diversity) with t

Prepares reports needed for CS reporting and other local and global mandated reports in coordination with the HRIS team

Develops standard and adhoc reports as required

Assists in transformation, evaluation and presentation of data

Prepares reports needed / required by the government (eg: NSO Occupancy)

Administers 201 files and other HR documents related to Compben in ArchiveOne system

Monitors documents for storage and retention Prepares Supplier Change Request

RT System Management for Compensation and Benefits

Monitor status of tickets following the team’s KPI turn-around time

• Create dashboard and provide monthly status report of tickets
• Assists in the roll out and implementation of HR program / system related to HRIS

Conducts Shine orientation to new hires

Conducts refresher orientation on benefits and timekeeping system

Ensures compliance with data privacy guidelines and identify any issues that may arise

Identifies and participates in the continuous improvement initiatives

Keeps abreast with the latest rulings on data management required by DOLE, BIR and other government agencies

Performs other duties as assigned

Profile

• Graduate of either BS Accounting, BS Computer Science, BS Psychology, or any Science or Business course
• More than 5 years as HR Data Sytem administrator
• Preferably with extensive knowledge on company existing Data System

Required Skills

• Knowledge in implementation of system guidelines
• Familiarity with the legal aspects of Human Resource Management
• Above average oral and written communication skills
• Uphold high level of confidentiality
• Excellent time management skills
• Ability to prioritize tasks to efficiently and effectively perform assigned duties
• Detail-oriented and have the ability to multi-task
• Demonstrated strength in regulatory compliance
• Has strong sense of urgency and sound judgement
• Has initiative and resourcefulness in meeting objectives
• Ability to effectively interact with all levels of the organization
• Above average knowledge and skills in MS Office particularly in Word, Excel and Outlook Express