HR Coordinator

Ubiquity; Taguig; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

Ubiquity is seeking an HR Assistant to support a US-based hotel client from the Philippines. The role covers HR administration, recruitment support, and payroll/benefits assistance across multiple hotel locations.

You will handle onboarding/offboarding, maintain records, manage attendance, and coordinate with onsite teams while ensuring compliance and excellent customer service.

Qualifications

• Bachelor's degree in HR/related field.
• 1–2 years HR experience; US clients or hospitality exposure is a plus.
• Strong written and verbal communication; highly organized with attention to detail.
• Proficient in MS Office; HRIS/ATS experience is an advantage.

Responsibilities

• HR Administration: maintain employee records, onboarding/offboarding, attendance and leave tracking.
• Recruitment Support: coordinate interviews, post ads, screen candidates, update ATS.
• Employee Relations: serve as first point of contact for HR inquiries and disseminate memos.
• Payroll & Benefits: assist with payroll data gathering and benefits coordination.
• Reporting & Compliance: prepare HR reports and support audits.

Skills

Communication skills

Organizational skills

Attention to detail

Multitasking

Customer-service mindset

Education

Bachelor's degree in HR/Related field

Tools

MS Office

HRIS/ATS experience

Job description

We are looking for a detail-oriented and proactive HR Assistant to support our US-based hotel client. The HR Assistant will handle day-to-day HR administrative tasks, coordinate with onsite teams, and ensure smooth HR operations across multiple hotel locations. This role requires excellent communication skills, strong organizational abilities, and a customer-service mindset.

HR Administration

• Assist with the preparation, updating, and maintenance of employee records and HR documents.
• Support onboarding and offboarding processes, including gathering requirements, scheduling orientations, and completing paperwork.
• Help manage timekeeping, attendance monitoring, and leave tracking.

Recruitment Support

• Coordinate with hiring managers for interview schedules and candidate communication.
• Assist in posting job ads, screening candidates, and processing recruitment documents.
• Maintain candidate pipelines and update applicant tracking systems.

Employee Relations

• Serve as the first point of contact for general HR inquiries.
• Assist in disseminating HR memos, policies, and announcements.
• Provide administrative support during investigations, corrective actions, or employee concerns.

Payroll & Benefits Assistance

• Help in gathering and verifying payroll-related information.
• Support processing of employee benefits and coordinating with third-party providers.

Reporting & Compliance

• Prepare regular HR reports (headcount, turnover, attendance, etc.).
• Ensure compliance with company policies and support HR audits.

Qualifications:

• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.
• At least 1-2 years HR experience; exposure to US clients or hospitality industry is a plus.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to manage sensitive information with confidentiality.
• Proficient in MS Office applications; experience with HRIS/ATS is an advantage.

Preferred Skills:

• Knowledge of basic US labor practices (nice to have).
• Customer-service mindset, especially in hospitality settings.
• Ability to work independently and manage multiple tasks.