HR Associate (Staff Management)

SEAMEO Innotech; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Job summary

A regional educational organization is seeking a qualified professional to manage recruitment, payroll, and attendance in Quezon City. The candidate should hold a degree in Psychology or Behavioral Science and have at least 3 years of relevant experience. Responsibilities include supporting HR programs, payroll administration, and maintaining accurate staff documentation. This full-time position offers an on-site work environment within a collaborative team.

Qualifications

• Completion of a recognized Baccalaureate Degree, preferably in Psychology or Behavioral Science.
• At least 3 years of relevant work experience.

Responsibilities

• Handle technical support for HRU programs and services.
• Manage payroll and benefits administration.
• Ensure compliance with attendance policies.

Skills

Recruitment and Selection

Payroll and Benefits Administration

Timekeeping and Attendance Management

Knowledge of Government Mandated Benefits

Education

Baccalaureate Degree in Psychology or Behavioral Science

Job description

On-site - Quezon City 3‑5 Years Experience, Bachelor's Degree, Full‑time

Job Summary

• Handle and provide technical support in the implementation of various HRU programs and services such as:
  • Recruitment and placement
  • Attendance and timekeeping
  • Payroll and benefits administration
  • Human resource information system
• Provide technical assistance on special projects of the unit for HRU services improvement.

Accountability Statements

• Timely recommendation and endorsement of qualified applicants for hiring.
• Timely and accurate salary and benefits administration.
• Efficient attendance and timekeeping management of staff.
• Maintain accurate and up‑to‑date staff information.

Duties and Responsibilities

Recruitment, Placement and Separation

• Provide sourcing and staffing services of regular employees and partners.
• Conduct selection and pre‑screening of prospective centre staff and partners, pre‑employment requirements, contracting and employment documentation.
• Coordinate and schedule interviews/panel interviews of candidates with the requisitioning office/unit.
• Process documentary requirements of separating staff and partners.
• Clearance processing.
• Quitclaim and Waiver Form.
• Other relevant documents.

Attendance and Timekeeping

• Ensure implementation of attendance and timekeeping policies of the centre.
• Manage and maintain the timekeeping system/software of the centre.
• Ensure that timely addition/deletion of all incoming/outgoing centre staff and partners from the timekeeping system, which includes scanning of fingerprints in the system.
• Generate monthly Daily Time Record (DTR) of staff for monitoring of absences, tardiness, undertime and leave without pay for appropriate action.
• Provide office managers/unit heads with monthly attendance report and inform supervisors of offenses, if any, which may be used also to rate staff’s adherence to organisational values.
• Prepare communication to the payroll officer and FAMO Manager for salary deduction of staff, who have exhausted leave credits.
• Monitor compliance of staff with the policies on timekeeping and attendance.

Payroll and Benefits Administration

• Administration and monitoring of staff privileges such as leaves, uniforms, loans, and other benefits except those that are related to health and wellness.
• Facilitate and coordinate with government agencies (SSS, Pag‑Ibig and Philhealth).
• Handle remittances for staff’s SSS, Philhealth and Pag‑Ibig contributions and loan amortizations.
• Administer salary‑related functions for centre partners including review and monitoring of salary billing of agency staff; ensure that manpower agency submits the billing in a timely manner as stipulated in the contract.
• Process payment orders for salaries of direct hires and project hires.
• Ensure updated and proper charging of all centre partners.

Human Resources Information Records

• Management of employment documents/records of centre partners.
• Ensure that all centre staff and partners information, records and documents are accurate and up to date.
• Ensure that all human resources documents are in accordance with quality management system of the centre.

Employee Relations

• Prepare correspondence/communication on staff movements such as promotions, transfers, secondments, separation through email.

Additional Tasks

• Perform other related tasks that may be assigned.

Qualifications

Educational Attainment

• Completion of an appropriate Baccalaureate Degree from a duly recognized/accredited institution of higher learning, preferably a BS Psychology or Behavioral Science graduate.

Work Experience

• At least 3 years of relevant work experience.
• Has exposure on the following areas:
  • Recruitment and Selection
  • Payroll and Benefits Administration
  • Timekeeping and Attendance Management
  • Knowledgeable in processing of government mandated benefits such as SSS, Pag‑Ibig and Philhealth.

Working Location

UP Technohub Portal. UP Ayala Land Technohub Portal, Commonwealth Ave, Diliman, Quezon City, Metro Manila, Philippines