HR ASSOCIATE

KMZD GROUP; Philippines; On-site; PHP 335,000 - 469,000; Full time

Job summary

KMZD GROUP in the Philippines seeks an HR Operations Specialist to manage payroll, documentation, compliance, and employee engagement for outsourced staff.

You will handle timekeeping, attendance, payroll processing, maintain 201 files, onboarding for outsourced hires, and monitor performance with department heads, while ensuring labor standards compliance and handling notices when needed.

Qualifications

• 1–2 years of payroll processing, HR operations, and office administration.
• Experience with payroll software and HRIS.
• Familiarity with labor laws, tax regulations, and employee benefits administration.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Additional certifications in HR, payroll, or labor law are a strong advantage.

Responsibilities

• Manage employee relations for outsourced staff, addressing concerns and resolving conflicts per policies.
• Handle timekeeping, attendance, and payroll processing for outsourced employees, ensuring accuracy.
• Maintain 201 files and documentation for outsourced staff, ensuring compliance with local labor laws.
• Oversee onboarding for outsourced employees, including contracts and orientations.
• Monitor outsourced performance, support evaluations, and assist department heads.
• Draft and issue notices (NTE, disciplinary actions) based on reports and performance.
• Ensure compliance with policies, procedures, and legal requirements, including labor standards.
• Assist with exit processes, clearances, and returning company property.
• Coordinate with finance for payroll disbursement and submission of pay-related documents (DTRs).
• Initiate engagement activities to foster a positive work environment for outsourced staff.

Education

Bachelor's Degree

Tools

Payroll software

HRIS

Job description

About the role

This role involves managing HR operations and employee relations for outsourced staff, with responsibilities spanning payroll processing, documentation, compliance, and employee engagement.

Key responsibilities

• Manage employee relations for outsourced employees, addressing concerns, grievances, and resolving conflicts in alignment with company policies
• Handle timekeeping, attendance monitoring, and payroll processing for outsourced employees, ensuring accuracy and compliance with payroll deadlines
• Maintain and update 201 files and other necessary employee documentation for outsourced staff, ensuring all records are accurate and compliant with local labor laws
• Oversee the onboarding process for outsourced employees, including the signing of contracts and conducting orientations to ensure proper integration into the company
• Monitor outsourced employee performance, assist with performance evaluations, and provide support to department heads in managing outsourced teams
• Draft and issue notices, such as Notice to Explain (NTE) and disciplinary actions, based on incident report, work performance, and behavioral issues of outsourced employees
• Ensure outsourced employees comply with company policies, procedures, and legal requirements, including assisting with legal compliance for labor standards
• Assist with exit processes, including clearance procedures, and ensure all company property is returned
• Coordinate with finance for payroll disbursement and ensure timely submission of pay-related documents, such as DTRs, for outsourced employees
• Initiate and implement engagement activities for outsourced employees or those directly employed under the company to promote a positive and collaborative work environment

About you

• Bachelor's Degree
• 1-2 years of relevant experience in payroll processing, HR operations, and office administration
• Experience with payroll software and HR Information Systems (HRIS)
• Familiarity with labor laws, tax regulations, and employee benefits administration
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Additional certifications in HR, payroll, or labor law are a strong advantage