HR ASSITANT (MALE)

JIAYOU FORWARDING POSTAL SERVICES OPC; Philippines; On-site; PHP 300,000 - 420,000; Full time

Job summary

JIAYOU FORWARDING POSTAL SERVICES OPC is seeking an HR/Legal Administrative professional to support the HR and Legal teams. The role involves handling employee-related cases, organizing documents, and ensuring compliance with labor laws.

The position requires a bachelor’s degree in a related field, strong communication skills, and proficiency in MS Office. You will manage confidential records and assist in investigations and disciplinary actions as needed.

Qualifications

• Bachelor’s degree in Legal Management, HR, Psychology, Business Administration, or a related field.

Responsibilities

• Assist HR and Legal team in handling employee-related cases and concerns.
• Prepare, organize, and maintain legal and HR documents, notices, memoranda, and case files.
• Assist in preparing documents related to disciplinary actions, investigations, and employee complaints.
• Monitor employee cases and ensure timely submission of required documents.
• Coordinate with employees, HR personnel, management, and external legal representatives when necessary.
• Assist in ensuring compliance with company policies and applicable labor laws and regulations.
• Maintain confidential employee and legal records.
• Assist in preparing incident reports, written explanations, notices, and other HR-related documents.
• Monitor deadlines for legal and HR requirements.
• Conduct basic research on labor-related policies and regulations as instructed.
• Assist during employee investigations, hearings, and administrative proceedings.
• Provide administrative support to the HR Head, Legal Officer, or HR Manager.
• Perform other HR and legal administrative tasks as assigned.

Skills

Communication skills

Organizational skills

Documentation skills

Confidentiality

MS Office (Word & Excel)

Legal awareness

Multi-tasking

Education

Bachelor’s degree in Legal Management, HR, Psychology, Business Admin or related field

Tools

Microsoft Office (Word & Excel)

Job description

Key Responsibilities

• Assist the HR and Legal team in handling employee-related cases and concerns.

• Prepare, organize, and maintain legal and HR documents, notices, memoranda, and case files.

• Assist in preparing documents related to disciplinary actions, investigations, and employee complaints.

• Monitor employee cases and ensure timely submission of required documents.

• Coordinate with employees, HR personnel, management, and external legal representatives when necessary.

• Assist in ensuring compliance with company policies and applicable labor laws and regulations.

• Maintain confidential employee and legal records.

• Assist in preparing incident reports, written explanations, notices, and other HR-related documents.

• Monitor deadlines for legal and HR requirements.

• Conduct basic research on labor-related policies and regulations as instructed.

• Assist during employee investigations, hearings, and administrative proceedings.

• Provide administrative support to the HR Head, Legal Officer, or HR Manager.

• Perform other HR and legal administrative tasks as assigned.

Qualifications

• Bachelor’s degree in Legal Management, Human Resources, Psychology, Business Administration, or a related field.

• Preferably with experience in HR, labor relations, legal assistance, or employee relations.

• Knowledge of basic labor laws and HR policies is an advantage.

• Strong written and verbal communication skills.

• Excellent organizational and documentation skills.

• High attention to detail and confidentiality.

• Proficient in Microsoft Office, especially Word and Excel.

• Ability to handle sensitive and confidential information professionally.

• Willing to work in a fast-paced environment and handle multiple tasks.