HR Assistant (US BPO Experience Required)

CF Solutions Philippines Inc.; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

CF Solutions Philippines Inc. is seeking an HR Assistant to provide administrative and operational support to the Human Resources team, coordinating schedules, onboarding activities, and daily office functions in a fast-paced environment.

Bachelor’s degree in HR or related field, 1 year HR experience (U.S. BPO preferred), and strong MS Office skills (Outlook, Word, Excel, PowerPoint).

Qualifications

• Bachelor’s degree in HR, Business Admin or related field.
• Minimum 1 year HR experience.
• US BPO background preferred.
• Proficient in Microsoft Office Applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Coordinate and schedule appointments for executive and senior management.
• Procure office supplies and negotiate favorable vendor deals.
• Monitor inventory and track stock using Excel-based logs.
• Arrange travel logistics including flights, accommodations, and transport.
• Prepare expense reports and reconcile them in a timely manner.
• Assist in creating documents, presentations, and promotional materials.

Skills

MS Office

Organizational skills

Time management

Multitasking

Attention to detail

Communication skills

Prioritization

Education

Bachelor's degree in HR or related field

Tools

Excel

Word

Outlook

PowerPoint

Job description

About the role

The HR Assistant provides administrative and operational support to the Human Resources team, ensuring the smooth execution of HR processes and daily office functions. This role involves coordinating schedules, maintaining records, supporting recruitment and onboarding activities, and assisting with employee-related initiatives.

Key responsibilities

• Coordinate and schedule appointments for Executive and Senior Management teams
• Procure office supplies and identify cost-saving opportunities by researching new vendors and negotiating favorable deals
• Monitor and maintain inventory levels by tracking stock, anticipating needs, placing and expediting orders, and verifying deliveries using Excel-based logs
• Arrange travel logistics, including booking flights, accommodations, transportation, and restaurant reservations
• Perform work-related errands, including daily mail handling and distribution
• Support the planning and execution of company events and activities
• Assist in the creation and design of company documents, presentations, and promotional materials
• Prepare and compile regular reports and documentation
• Maintain and organize electronic filing systems for efficient document retrieval
• Prepare, submit, and reconcile expense reports accurately and in a timely manner

About you

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum of 1 year of experience in HR.
• U.S. BPO background
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)

• Strong organizational, time management, and multitasking abilities
• Excellent attention to detail and problem-solving skills
• Effective written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proactive, self-motivated, and able to take initiative independently
• Creative skills and an eye for design are an advantage