HR Assistant – Employee Relations & Discipline

SKY ADS Inc.; Palayan; On-site; PHP 279,000 - 391,000; Full time

Job summary

Sky Ads Inc. is seeking an experienced HR Assistant – Employee Relations & Discipline to professionally handle employee concerns, counseling, disciplinary documentation, and due process.

You will maintain confidential Employee Relations records and support Code of Conduct updates while applying policies fairly. Ideal candidates have a bachelor's degree in HR/PSY/BA and at least 2 years in Employee Relations, with knowledge of Philippine labor standards and DOLE requirements.

Qualifications

• Bachelor's degree in a related field preferred.
• Minimum 2 years hands-on experience in Employee Relations, HR Discipline, or related HR function.
• Working knowledge of Philippine labor standards, DOLE requirements, and due process.
• Experience handling counseling, grievances, conflict resolution, fact-finding, and disciplinary cases.
• Experience preparing Incident Reports, NTEs, violation notices, counseling records, and other Employee Relations documents.

Responsibilities

• Serve as frontline HR contact for employee concerns, grievances, workplace conflicts, and conduct-related issues.
• Conduct employee counseling, coaching, corrective discussions, and follow-up meetings.
• Document counseling sessions, agreed action plans, and employee commitments.
• Assist in implementing and updating the company's Code of Conduct, violation classifications, penalties, and disciplinary procedures.
• Handle employee violation cases from incident reporting and fact-finding through documentation and case closure.
• Prepare and process disciplinary documents such as Incident Reports, NTE, employee explanations, counseling records, hearing or meeting minutes, violation notices, and disciplinary records.
• Ensure proper procedural due process is followed when handling employee discipline.
• Investigate employee cases objectively and gather relevant facts before recommending action.
• Apply company policies consistently and fairly without favoritism.
• Maintain complete, accurate, and confidential Employee Relations records and case trackers.

Skills

Strong communication

Emotional maturity

Discipline handling

Confidentiality

Documentation

Fair enforcement

Education

Bachelor's degree in HR / Psychology / Business or related

Job description

About the role

Sky Ads Inc. is looking for an experienced HR Assistant – Employee Relations & Discipline who can professionally handle employee concerns, workplace discipline, counseling, grievances, and employee-relations documentation. The ideal candidate should be approachable and employee-focused while remaining firm, fair, and consistent when implementing company policies and disciplinary procedures.

Key responsibilities

• Serve as the frontline HR contact for employee concerns, grievances, workplace conflicts, and conduct-related issues.
• Conduct employee counseling, coaching, corrective discussions, and follow-up meetings.
• Document counseling sessions, agreed action plans, and employee commitments.
• Assist in implementing and updating the company's Code of Conduct, violation classifications, penalties, and disciplinary procedures.
• Handle employee violation cases from incident reporting and fact-finding through documentation and case closure.
• Prepare and process disciplinary documents such as Incident Reports, Notice to Explain (NTE), employee explanations, counseling records, hearing or meeting minutes, violation notices, and disciplinary records.
• Ensure proper procedural due process is followed when handling employee discipline.
• Investigate employee cases objectively and gather relevant facts before recommending action.
• Apply company policies consistently and fairly without favoritism.
• Maintain complete, accurate, and confidential Employee Relations records and case trackers.

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Behavioral Science, or a related field is preferred.
• Minimum 2 years of hands-on experience in Employee Relations, HR Discipline, Employee Counseling, or a related HR function.
• Working knowledge of Philippine labor standards, DOLE requirements, and procedural due process.
• Experience handling employee counseling, grievance concerns, conflict resolution, fact-finding, and disciplinary cases.
• Experience preparing Incident Reports, NTEs, violation notices, counseling records, and other Employee Relations documents.
• Strong judgment and emotional maturity when handling difficult or sensitive employee situations.
• Must be calm, professional, objective, and respectful when addressing employees.
• Approachable personality with the confidence and firmness necessary to enforce company rules.
• Strong written and verbal communication skills.
• Able to maintain strict confidentiality regarding employee concerns and disciplinary matters.