HR ASSISTANT

PINNACLE SUPPLIES AND SERVICES INC; Cavite City; On-site; PHP 150,000 - 210,000; Full time

Job summary

PINNACLE SUPPLIES AND SERVICES INC is seeking an HR Assistant to support HR operations, including employee records management, training coordination, compliance documentation, and administrative support for HR and quality management systems.

The role involves maintaining 201 files, coordinating with departments for documentation, and supporting ISO/QMS processes with confidentiality and attention to detail.

Qualifications

• Bachelor's degree in HR, psychology, business administration or related field.
• 1–2 years HR/admin experience preferred; fresh graduates may be considered.
• Proficient in MS Excel, Word and Google Workspace.
• HRIS experience is an advantage.
• Basic knowledge of HR documentation, records, training and HR processes.
• Basic understanding of ISO 9001/QMS documentation is an advantage.

Responsibilities

• Manage and maintain employee 201 files with accuracy and timeliness.
• Monitor documentation requirements and coordinate with employees and Department Heads.
• Maintain Training Matrix, TNA, training records, attendance, evaluations and certificates.
• Coordinate training and development activities including scheduling and documentation.
• Provide admin support for ISO/QMS compliance, including document control and audit prep.
• Ensure proper filing of approved HR forms and records.
• Prepare and update HR trackers and basic HR reports.
• Coordinate with departments regarding HR requirements, training, documentation and compliance.
• Maintain confidentiality and proper handling of employee records.
• Perform other clerical and HR duties as assigned by Senior Officer.

Skills

MS Excel

Google Workspace

Written communication

Verbal communication

Attention to detail

Organizational skills

Confidentiality

Education

Bachelor's degree in Human Resources, Psychology, Business Administration or related field

Tools

HRIS

Job description

About the role

HR Assistant role supporting human resources operations, including employee records management, training coordination, compliance documentation, and administrative support for HR and quality management systems.

Key responsibilities

• Manage and maintain employee 201 files, ensuring completeness, accuracy, proper filing, and timely updating of employee records


• Monitor employee documentation requirements and coordinate with employees and Department Heads for missing or incomplete documents


• Maintain the Training Matrix, TNA, training records, attendance, evaluations, and certificates


• Coordinate training and development activities, including scheduling, communication, attendance monitoring, and documentation


• Provide administrative support for ISO/QMS compliance, including HR document control, monitoring of required records, audit preparation, and corrective-action documentation


• Ensure proper use and filing of approved HR forms and records


• Prepare and update HR trackers, monitoring reports, and basic HR reports


• Coordinate with employees and departments regarding HR requirements, training, documentation, and compliance


• Maintain confidentiality and proper handling of employee records and HR documents


• Perform other clerical and administrative HR duties assigned by the Senior Officer

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration or related field


• 1-2 years HR/Admin experience preferred; fresh graduates may be considered


• MS Excel, Word, Google Workspace proficiency


• HRIS experience is an advantage


• Basic knowledge of HR Documentation, employee records, training and HR Process


• Basic understanding of ISO 9001/QMS documentation is an advantage


• Highly organized and detail-oriented


• Good Written and Verbal Communication Skills


• Able to handle confidentiality


• Responsible, Reliable, Discreet and willing to follow established procedures