HR and Administration Associate

Celltrion Global Safety Data Center Inc.; Taguig; Híbrido; PHP 312.000 - 469.000; Jornada completa

Descripción de la vacante

Celltrion Global Safety Data Center Inc. in Metro Manila, Taguig, seeks an HR & Administration Associate to provide day-to-day administrative support to the HRGA Department, assisting in HR processes, employee services, and general affairs.

The role emphasizes accurate documentation, timely coordination, and confidential handling of HRGA records. The position covers general affairs, employee engagement, HRGA reporting, records management, recruitment lifecycle, OSH support, and other related

Formación

• Bachelor’s degree in Psychology, HRM or Business Administration.
• Additional HR education and certification will be a plus.
• At least 2-3 years of working experience in the related field is required.

Responsabilidades

• General Affairs & Office Administration: monitor office supplies, coordinate meetings and travel, prepare documents for approval, and maintain records.
• Employee Engagement & Learning Support: assist in engagement activities, coordinate training schedules, prepare internal communications, and track program metrics.
• HRGA Reporting & Coordination: gather data for routine reports, prepare agendas/minutes, track deadlines, and support HRGA programs.
• HR Administration & Employee Records: maintain 201 files and HR documents, ensure confidentiality and compliance.
• Recruitment & Lifecycle: coordinate recruitment activities, posting ads, internship support, onboarding/offboarding, and benefits documentation.
• OSH Support: coordinate safety activities and health initiatives, maintain OSH records and communications.
• Other Duties: maintain confidentiality, adhere to policies, and support HRGA management.

Educación

Bachelor’s degree in Psychology, Human Resource Management or Business Administration

Descripción del empleo

The HR & Administration Associate provides day-to-day administrative and operational support to the HRGA Department, assisting in the implementation of human resources processes, employee services, general affairs activities, and workplace initiatives. The role focuses on accurate documentation, timely coordination, record maintenance, and routine task execution to support the effective delivery of HRGA services under the direction of the Senior HRGA Associate and HRGA Manager.

1. General Affairs & Office Administration Support

• Assist in monitoring office supplies, equipment, facilities requirements, and other administrative needs to support daily office operations.

• Coordinate routine office requirements with assigned personnel, service providers, and vendors, as instructed.

• Assist in arranging meetings, training sessions, hotel bookings, travel requirements, conference calls, and other logistical arrangements.

• Prepare payment requests, authorization forms, purchase requests, and supporting documents for review and approval by authorized personnel.

• Assist in coordinating administrative requirements related to company vehicles, employee transportation, fleet documentation, registration, insurance, and maintenance schedules, as assigned.

• Maintain records of administrative transactions, vendor documents, office supplies, and other general affairs activities.

• Provide logistical and administrative assistance for company-wide programs, meetings, and workplace initiatives.

2. Employee Engagement, Learning & Development, and Internal Communications Support

• Provide logistical and administrative support for employee engagement activities, company events, employee recognition programs, wellness initiatives, and other HRGA projects.

• Assist in coordinating training schedules, venue arrangements, attendance monitoring, training materials, and documentation for learning and development programs.

• Support the preparation and distribution of approved internal communications, employee advisories, announcements, and information materials.

• Assist in gathering employee feedback, consolidating survey results, and preparing supporting data for engagement and employee development initiatives.

• Maintain records of employee participation, training completion, event attendance, and other relevant program metrics.

• Coordinate with employees and relevant stakeholders regarding schedules, requirements, and other logistical arrangements for HRGA activities.

3.HRGA Reporting, Coordination & Team Support

• Gather, consolidate, and validate HRGA data for routine reports, staffing updates, employee records, and other departmental requirements.

• Prepare meeting agendas, attendance records, minutes of meetings, presentations, and supporting documents as assigned.

• Track deadlines, pending requirements, and action items related to HRGA activities, ensuring timely follow-ups and escalation of outstanding concerns.

• Coordinate with employees, department representatives, and external service providers to facilitate the completion of assigned HRGA tasks and requirements.

• Provide administrative and operational support to the Senior HRGA Associate in the implementation, monitoring, and documentation of HRGA programs and initiatives.

• Maintain organized electronic and physical records and ensure the proper handling and confidentiality of HRGA documents.

• Assist in identifying opportunities to improve routine administrative processes, documentation, and coordination practices.

4. HR Administration & Employee Records

• Maintain and regularly update employee records, including 201 files, resumes, job descriptions, internship agreements, employment documents, and other HR-related records, ensuring accuracy, completeness, and confidentiality.

• Assist in preparing, organizing, and maintaining HR documents, reports, employee lists, and other administrative records.

• Monitor the completeness of employee documentation and follow up on outstanding requirements.

• Assist in preparing routine HR correspondence, employment-related notifications, advisories, and other communications based on approved information and instructions.

• Provide administrative support for HR documentation, policy acknowledgment, and compliance monitoring

5.Recruitment & Employee Lifecycle Support

• Coordinate recruitment activities, including candidate screening, initial communications, interview scheduling, examination administration, and coordination with hiring managers and recruiters.

• Assist in preparing and posting job advertisements through approved recruitment channels, as required.

• Provide administrative support for internship and recruitment programs, including applicant records, interview schedules, and internship documentation.

• Assist in employee onboarding and offboarding activities, including the preparation of documents, completion of checklists, coordination of requirements, and processing of clearances.

• Coordinate with Compensation and Benefits (C&B) regarding timekeeping requirements, employee enrollment and de-enrollment, and other benefits-related documentation for new hires and separating employees.

• Assist in monitoring the completion of employee requirements and facilitate timely follow-ups with concerned employees and departments.

6.Occupational Safety & Health (OSH) Support

• Assist in coordinating OSH activities, health and wellness initiatives, safety awareness campaigns, and emergency preparedness programs.

• Coordinate with the Safety Officer, Company Physician, and relevant personnel regarding schedules, documentation, and administrative requirements.

• Assist in maintaining OSH-related records, attendance sheets, reports, and other supporting documents.

• Support the preparation and distribution of approved OSH communications and employee advisories.

• Follow up on assigned administrative requirements and coordinate outstanding items with the concerned personnel.

7. Other Duties & Responsibilities

• Maintain strict confidentiality of employee information, company records, and other sensitive HRGA matters.

• Observe company policies, procedures, internal controls, and established reporting and approval processes.

• Perform other related HRGA administrative and operational duties as may be assigned by the Senior HRGA Associate or HRGA Manager.

Qualifications:

• Bachelor’s degree in Psychology, Human Resource Management or Business Administration

• Additional HR education and certification will be a plus.

• At least 2-3 years of working experience in the related field is required

Work Set-Up:

Hybrid upon regularization (6-months/Probationary Period: you will be required to report onsite every day from Monday to Friday)