HR and Admin Associate (Start ASAP)

Holy Trinity University; Manila; On-site; PHP 180,000 - 240,000; Full time

Job summary

An educational institution in Metro Manila is seeking a Female HR Officer to manage recruitment and employee records. The ideal candidate holds a bachelor's degree in HR or psychology, with internship or work experience in HR functions. Proficiency in MS Office and integrity in handling confidential information are key. Applications are encouraged as this job may close early.

Qualifications

• Completed at least 600 hours of HR internship or 6 months of HR-related work experience.
• Willingness to be assigned onsite with flexibility to travel.
• Immediate availability to start.
• Immediate availability to start.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to handle confidential information with integrity.
• Familiarity with timekeeping and daily HR operations.

Responsibilities

• Recruitment and placement of operations and field-based employees.
• Process and monitor recruitment requests efficiently.
• Prepare and ensure accurate employment contracts.
• Maintain up-to-date recruitment reports and communications.
• Maintain 201 files, training manuals, vehicle and insurance docs.
• Support company programs and activities to promote teamwork.
• Ensure employees receive uniforms, IDs, etc.
• Coordinate repairs with suppliers and building admins.
• Monitor monthly supplies and company equipment distribution.
• Handle telecom, office administration, machine concerns, and water supply.
• Monitor fixed assets and assignment documentation.
• Maintain contract renewals such as vehicle registrations and insurance.

Skills

Recruitment

MS Office applications

Employee records management

Timekeeping

Confidential information handling

On-site readiness

Education

Bachelor’s degree in Psychology, Human Resource Management, or related field

Tools

MS Office

Job description

Your Role

Key responsibilities include:

• Recruitment and placement of operations and field-based employees
• Process and monitor recruitment requests for office-based employees efficiently and timely
• Prepare and ensure accurate employment contracts
• Maintain up-to-date recruitment reports, talent database, and staffing communications
• Maintain files such as 201 files, training manuals, vehicle and insurance documents
• Assist in company-wide programs and activities to promote teamwork and camaraderie (e.g., town hall, team building, sports fest, year-end party, special events)
• Ensure employees receive office uniforms, IDs, etc.
• Coordinate repair and maintenance with suppliers, contractors, and building administrators
• Monitor and maintain monthly supply, allocation, and distribution of office supplies, medicines, and company equipment
• Handle telecommunication, office administration, machine/equipment concerns, and water supply
• Monitor company fixed assets and documentation of assignments
• Maintain and monitor contract renewals such as vehicle registrations and insurance

About You

The company is looking for:

• Female applicant
• Bachelor’s degree in Psychology, Human Resource Management, or related field
• Completed at least 600 hours of HR internship or 6 months of HR-related work experience
• Willingness to be assigned onsite with flexibility to travel to Warehouse if needed
• Immediate availability to start
• Familiarity or experience in recruitment, timekeeping, employee records management, and supporting daily HR operations
• Proficiency in MS Office applications (Excel, Word, PowerPoint)
• Ability to handle confidential information with integrity

Compensation & Benefits

• Work schedule: Monday-Thursday, 8 am-6:00 pm; Friday, 8 am-5 pm

This job may close before the stated closing date, you are encouraged to apply as soon as possible