HR and Admin Assistant

Onsolar Corporation; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

Onsolar Corporation is seeking an HR & Admin Assistant to provide administrative support to the HR function and assist with recruitment, onboarding, and offboarding activities. The role also handles customer inquiries via Meta, schedules site visits, prepares quotations, and coordinates items for shipment or installation.

The ideal candidate may be a fresh graduate or have experience in HR, admin, customer service, or sales support, with strong communication and organizational skills.

Qualifications

• Bachelor's degree in HR, Psychology, Business Administration, Office Administration, Marketing, or related field preferred.
• Experience in HR, recruitment, admin, customer service, or sales support is an advantage.
• Fresh graduates with strong communication and organizational skills may be considered.
• Comfortable with phone calls and communicating with diverse people.
• Good verbal and written communication skills.
• Familiar with Facebook/Meta Messenger and online platforms.
• Basic to intermediate knowledge of Microsoft Office and Google Workspace.
• Willing to learn internal tools such as KAMI and Flowlu.
• Organized and detail-oriented.
• Able to handle multiple tasks and priorities.

Responsibilities

• Source candidates via Facebook, portals, referrals, and other recruitment channels.
• Post approved vacancies and maintain recruitment advertisements.
• Review resumes and applications against position requirements.
• Conduct initial screening through phone calls, chat, or online.
• Confirm applicants' interest, availability, qualifications, and experience.
• Maintain the recruitment tracker and candidate database.
• Coordinate interview schedules between applicants, HR, and hiring managers.
• Assist onboarding for newly hired employees.
• Respond to customer inquiries via Meta Messenger and other channels.
• Coordinate and schedule customer site visits with Sales/Engineering/Technical teams.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Recruitment

Screening

Onboarding

Scheduling

Coordination

Education

Bachelor's degree (HR / Psychology / Business Administration / Office Admin / Marketing)

Tools

Microsoft Office

Google Workspace

KAMI

Flowlu

Job description

About the role

The HR & Admin Assistant provides administrative and operational support to the Human Resources function while assisting with day-to-day customer and administrative coordination. The role is primarily responsible for supporting recruitment, initial applicant screening, onboarding, and offboarding activities, as well as handling administrative tasks such as responding to customer inquiries through Meta, scheduling site visits, preparing quotations, and coordinating items for shipment or installation.

Key responsibilities

• Assist in sourcing candidates for current and future vacancies through Facebook, job portals, referrals, and other recruitment channels
• Post approved job vacancies and maintain recruitment advertisements
• Review resumes and applications based on the qualifications and requirements of each position
• Conduct initial applicant screening through phone calls, chat, or online communication
• Contact applicants to confirm their interest, availability, qualifications, and relevant work experience
• Maintain and update the recruitment tracker and candidate database
• Coordinate interview schedules between applicants, HR, and hiring managers
• Assist in coordinating the onboarding process for newly hired employees
• Monitor and respond to customer inquiries received through Meta/Facebook Messenger and other designated communication channels
• Coordinate and schedule customer site visits with the Sales, Engineering, or Technical Team

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Office Administration, Marketing, or a related field is preferred
• Previous experience in HR, recruitment, administrative work, customer service, sales support, or a similar role is an advantage
• Fresh graduates with strong communication and organizational skills may be considered
• Comfortable conducting phone calls and communicating with different types of people
• Good verbal and written communication skills
• Comfortable using Facebook/Meta Messenger and other online communication platforms
• Basic to intermediate knowledge of Microsoft Office and Google Workspace
• Willing to learn company systems such as KAMI, Flowlu, and other internal tools
• Organized and detail-oriented
• Able to handle multiple tasks and priorities