HR Admin Supervisor

MELCO Factory Automation Philippines Inc.; Mandaluyong; Vor Ort; PHP 420.000 - 540.000; Vollzeit

Zusammenfassung

MELCO Factory Automation Philippines Inc. is hiring an HR Admin Supervisor based in Mandaluyong City. The role oversees day-to-day HR and Administrative functions, including recruitment, employee relations, compensation and benefits, labor compliance, performance management, training, and office administration.

You will supervise HR and administrative staff, ensure policy compliance, and partner with management to drive organizational effectiveness and workforce development.

Qualifikationen

• Bachelor’s degree in human resource management, psychology, business administration, or related field.
• 3+ years of progressive experience in Human Resources and Administration.
• 1–2 years of supervisory experience preferred.
• Strong knowledge of Philippine labor laws, compensation and benefits.
• Proficient in Microsoft Office and HR information systems (HRIS).
• Strong leadership, communication, interpersonal, and organizational skills.
• Ability to handle confidential information with professionalism and integrity.

Aufgaben

• Oversee end-to-end recruitment and onboarding processes.
• Manage employee relations, investigations, and disciplinary actions.
• Administer compensation and benefits programs; coordinate payroll inputs.
• Ensure compliance with Philippine labor code and regulatory requirements.
• Coordinate performance management and development initiatives.
• Lead training and organizational development programs.
• Oversee office administration, records, contracts, and permits.
• Supervise HR and Administrative staff and monitor performance.

Kenntnisse

Leadership

People Management

Strategic Thinking

Problem Solving

Communication Skills

Planning & Organization

Compliance & Risk Management

Confidentiality

Ausbildung

Bachelor’s degree in HRM / Psychology / Business Administration or related field

Tools

Microsoft Office

HRIS

Jobbeschreibung

About the role

MELCO Factory Automation Philippines Inc. is seeking an HR Admin Supervisor to join our team. This is a full-time position based in Mandaluyong City. In this role, you will play a crucial part in managing and overseeing the day-to-day Human Resources and Administrative functions of the company. The role ensures effective recruitment, employee relations, compensation and benefits administration, labor law compliance, performance management, training and development, and office administration. The position also provides supervision and leadership to assigned HR and administrative personnel, ensuring efficient delivery of support services and compliance with company policies and procedures.

Key Responsibilities

A. Human Resources Management

1. Recruitment and Onboarding

• Manage the end-to-end recruitment process including manpower requisition, sourcing, screening, interviewing, hiring, and onboarding.

• Coordinate with Department Heads regarding manpower requirements and staffing plans.

• Prepare employment contracts, job offers, and employment-related documents.

• Conduct new employee orientation and facilitate onboarding activities.

2. Employee Relations

• Serve as the primary point of contact for employee concerns, grievances, and workplace issues.

• Conduct investigations and assist management in disciplinary and corrective action processes.

• Promote employee engagement and maintain a positive work environment.

• Implement employee retention and morale-building programs.

3. Compensation and Benefits Administration

• Administer employee compensation and benefits programs.

• Coordinate payroll inputs including attendance, leave, overtime, salary adjustments, and deductions.

• Manage employee benefits such as HMO, insurance, allowances, and company-sponsored programs.

• Ensure timely processing of regularization, promotions, transfers, and salary adjustments.

4. Government Compliance and Labor Relations

• Ensure compliance with the Philippine Labor Code and applicable labor regulations.

• Manage statutory requirements and employee benefits related to SSS, PhilHealth, Pag-IBIG, BIR, and DOLE.

• Prepare and submit mandatory reports and documentation to government agencies.

• Monitor updates in labor laws and recommend policy enhancements.

5. Performance Management

• Coordinate and administer performance appraisal programs.

• Monitor probationary evaluations and regularization schedules.

• Assist management in implementing performance improvement and development plans.

• Support succession planning and employee career development initiatives.

6. Training and Organizational Development

• Identify training needs and coordinate internal and external training programs.

• Maintain employee training records and monitor training effectiveness.

• Assist in developing programs that enhance employee competency and organizational capability.

B. Administrative Management

1. Office Administration

• Oversee office administration activities and ensure smooth day-to-day operations.

• Manage office supplies, equipment, and facility maintenance requirements.

• Maintain company records, contracts, permits, and administrative documentation.

• Ensure proper document control and records management systems are implemented.

2. MELCO and Government Mandatory Compliance and Documentation

• Monitor validity and renewal of business permits, licenses, registrations, and certifications.

• Coordinate with government agencies, suppliers, and service providers.

• Ensure compliance with company policies, procedures, and administrative controls such as completion of necessary appendices related to ABR, COIR, and GMCC

• Promote and monitor participation of all employees in MELCO Compliance activities i.e. compliance reminder session, Compliance E-Learning, refresher courses, etc.)

3. Travel, Logistics, and Company Events

• Coordinate business travel arrangements, accommodations, and transportation requirements.

• Organize company meetings, events, employee activities, and corporate functions.

4. Vendor and Service Provider Management

• Liaise with external vendors, contractors, and service providers.

• Monitor administrative expenses and recommend cost-efficient solutions.

C. Supervisory and Leadership Responsibilities

• Directly supervise assigned HR and Administrative personnel, including HR/Admin Associate, Drivers, Utility Personnel, and other support staff as may be assigned.

• Plan, assign, monitor, and evaluate the work performance of subordinates.

• Provide coaching, mentoring, and guidance to team members to enhance productivity and professional growth.

• Conduct performance evaluations and recommend training, promotion, salary adjustments, and disciplinary actions for direct reports.

• Ensure compliance of supervised personnel with company policies, procedures, and service standards.

• Promote teamwork, accountability, and continuous improvement within the HR and Administrative team.

• Assist Management in workforce planning and organizational development initiatives.

Qualifications

• Bachelor’s degree in human resource management, Psychology, Business Administration, or related field.

• Minimum of three (3) years of progressive experience in Human Resources and Administration.

• At least one (1) to two (2) years of supervisory experience is preferred.

• Strong knowledge of Philippine labor laws, compensation and benefits administration, recruitment, employee relations, and government compliance.

• Proficient in Microsoft Office applications and HR information systems.

• Strong leadership, communication, interpersonal, and organizational skills.

• Ability to handle confidential information with professionalism and integrity.

Competencies

• Leadership and People Management

• Strategic Thinking and Problem Solving

• Communication and Interpersonal Skills

• Planning and Organization

• Compliance and Risk Management

• Decision Making

• Employee Relations Management

• Confidentiality and Professional Ethics

Scope of Authority

• Recommend hiring, promotion, regularization, salary adjustments, training, and disciplinary actions for assigned personnel.

• Supervises HR and Administrative support staff.

• Represents the HR and Administration function in meetings and coordination activities as delegated by Management.

• Ensures compliance with labor laws, company policies, and administrative procedures.