HR/ADMIN OFFICER - MALOLOS CHEMOTHERAPY CENTER

We Hope Medical Group; Malolos; On-site; PHP 201,000 - 357,000; Full time

Job summary

We Hope Medical Group in Malolos is seeking an experienced HR/Admin Staff to join our team on a full-time basis. This role supports both HR and administrative functions, acting as a primary contact for HR inquiries and keeping records, payroll and compliance processes running smoothly.

You will work with senior management, handle recruitment, payroll support, training coordination, and ensure policy documentation is current, with a focus on Philippine employment regulations and healthcare

Qualifications

• Experience in HR and/or admin roles, healthcare exposure preferred.
• Knowledge of payroll, employment regulations, and compliance.
• Familiarity with HRIS and Microsoft Office suite.

Responsibilities

• Maintain confidential personnel files and records.
• Coordinate recruitment, screening, interviews, and onboarding.
• Assist payroll processing and benefits administration.
• Coordinate inductions and staff training.
• Handle employee relations and HR inquiries.
• Maintain HR policies and regulatory documentation.
• Process clinic permits and licenses (DOH, BIR, PhilHealth, etc.).

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Independent working

Team collaboration

Education

HR/Business Administration degree

Tools

Microsoft Office

HRIS / payroll systems

Job description

About the role

We Hope Medical Group is seeking an experienced HR/Admin Staff to join our team in Malolos Chemotherapy Center, on a full-time basis. This is a key role in our Human Resources and Administration department, providing comprehensive support to both our HR and administrative functions. As HR/Admin Officer, you'll help keep our HR processes, employee relations, and day-to-day administrative activities running smoothly. You will work closely with senior management and staff across all levels of the organization, serving as a key point of contact for HR-related enquiries and administrative matters.

Key responsibilities

1. Manage employee records, maintaining accurate and confidential personnel files in compliance with data protection regulations

2. Support the recruitment process, including job postings, candidate screening, interview coordination, and onboarding of new employees

3. Assist with payroll administration, ensuring timely and accurate processing of employee payments and benefits

4. Coordinate employee induction programs and training initiatives to facilitate effective staff development

5. Handle employee relations matters, including attendance monitoring, leave management, and responding to HR enquiries

6. Maintain and update HR policies and procedures documentation

7. Organize and coordinate company events, meetings, and administrative schedules

8. Manage office supplies, equipment, and facilities to ensure a productive work environment

9. Prepare HR reports and documentation as required by management and regulatory bodies

10. Support compliance with employment law, company policies, and internal procedures

11. Process and renew clinic permits and licenses (e.g., DOH, business permits, BIR, PhilHealth Accreditation)

12. Ensure compliance with healthcare regulations and safety standards

13. Coordinate with government agencies for inspections and requirements

What we're looking for

1. At least 1 year of experience in an HR and/or administrative role, preferably within a healthcare or medical services environment. Fresh graduates are welcome to apply!

2. Strong knowledge of HR practices, employment regulations, and payroll administration

3. Excellent organizational and time management skills with the ability to prioritize multiple tasks effectively

4. Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and HR management systems

5. Exceptional communication and interpersonal skills, with the ability to interact professionally with all levels of staff

6. Attention to detail and accuracy, particularly with employee records and confidential information

7. Ability to work independently and as part of a collaborative team

8. Discretion and professionalism when handling sensitive and confidential HR matters

9. A formal qualification in Human Resources, Business Administration, or a related field is advantageous

10. Familiarity with Philippine employment laws and regulations is highly desirable

11. Must be currently residing in Malolos, Bulacan

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