Group Sales Secretary

Toyota Balintawak Inc.; Caloocan; On-site; PHP 260,000 - 380,000; Full time

Job summary

Toyota Balintawak Inc. in South Caloocan, Metro Manila, is seeking a Group Sales Secretary to support our sales department.

This full-time role acts as the backbone of the group sales function, coordinating schedules, drafting proposals, and maintaining records to drive sales efficiency and customer satisfaction. You will liaise with finance, inventory and customer service, greet visitors, handle correspondence, organise meetings and prepare reports.

Qualifications

• Experience in executive or group secretary roles preferred.
• Proficient in MS Office and email communications.

Responsibilities

• Manage and coordinate the schedule for sales managers and marketing professionals.
• Handle correspondence, emails and phone communications, prioritising messages.

Skills

Calendar management

Office administration

Customer service

Communication

Job description

About the role

Toyota Balintawak Inc. is seeking a Group Sales Secretary to join our sales department in South Caloocan, Metro Manila. This is a full-time position that plays a vital operational and administrative role in supporting our group sales function. As Group Sales Secretary, you will be the backbone of our sales team, ensuring seamless communication, organisation and administrative support to drive sales effectiveness and customer satisfaction. This role is essential to maintaining the professional standards and efficiency that define Toyota Balintawak Inc.'s commitment to excellence.

Key responsibilities

• Manage and coordinate the schedule and calendar for sales managers and marketing professionals within the group sales department
• Handle incoming and outgoing correspondence, emails and telephone communications, prioritising messages appropriately
• Prepare, format and proofread sales proposals, quotations, contracts and other sales-related documentation
• Maintain comprehensive filing systems and databases for sales records, customer information and transaction documentation
• Arrange and coordinate meetings, presentations and sales events, including venue bookings and logistical arrangements
• Process sales orders and customer documentation, ensuring accuracy and compliance with company procedures
• Support the preparation of sales reports and performance analysis for management review
• Liaise with other departments including finance, inventory and customer service to ensure smooth sales operations
• Greet and attend to customers and visitors, providing professional reception services
• Maintain confidentiality and handle sensitive sales and customer information with discretion
• Perform general administrative duties including data entry, filing, photocopying and supply ordering