Global Operations & Projects Coordinator (Executive Support)

Asia Select; Philippines; On-site; PHP 246,000 - 402,000; Full time

Benefits offered by this job

Onsite at Alabang

Shifting schedule

Job summary

Asia Select in Alabang, Muntinlupa City, is seeking an Operations Assistant to support day-to-day operations and executive administration. The role involves coordinating calendars, emails, and project updates across global stakeholders, and ensuring timely execution of action items.

You will work with distributors, suppliers, and logistics partners, track projects, and maintain records and reports to enable informed decision making. Onsite work with shift-based scheduling is expected.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.

Responsibilities

• Provide operational, administrative, and coordination support for day-to-day activities, projects, and priorities across global stakeholders.
• Manage calendars, emails, action items, meeting follow-ups, and administrative priorities to ensure timely execution.
• Coordinate with distributors, suppliers, logistics providers, vendors, and external partners on operational requirements and project updates.
• Track ongoing projects, monitor deliverables, and follow up on pending tasks to ensure progress within timelines.
• Assist with travel arrangements, logistics coordination, scheduling, and executive support requirements.
• Maintain records, project trackers, reports, and documentation for operational visibility and decision making.
• Identify issues and bottlenecks and escalate concerns as needed.
• Support leaders and project teams with ad-hoc assignments contributing to objectives.
• Facilitate communication across stakeholders to ensure alignment and execution of projects.
• Utilize productivity tools and basic AI applications to improve efficiency.

Job description

Asia Select in Alabang, Muntinlupa City, is seeking an Operations Assistant to support day-to-day operations and executive administration. The role involves coordinating calendars, emails, and project updates across global stakeholders, and ensuring timely execution of action items.

You will work with distributors, suppliers, and logistics partners, track projects, and maintain records and reports to enable informed decision making. Onsite work with shift-based scheduling is expected.