Executive Assistant I - Hybrid, Global Support

Aecom Philippines, Inc.; Pateros; Hybrid; PHP 420,000 - 660,000; Full time

Job summary

AECOM Philippines, Inc. is seeking an experienced Executive Assistant to support senior executives across calendars, travel, meetings, and communications.

The role requires strong MS 365 skills, superb organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. You will coordinate complex travel, prepare reports and presentations, assist with vendor relations and budget tracking, and help maintain seamless stakeholder experiences through proactive

Qualifications

• Bachelor’s degree or at least 4 years’ experience in the same industry.
• Strong MS 365 experience (Word, Excel, Outlook, PowerPoint) required.
• Highly motivated with ability to function well in a fast-paced environment.
• Excellent interpersonal, organizational, and communication skills.
• Strong attention to detail with accurate documentation and task completion.
• Experience drafting reports and correspondence.
• Experience managing multiple changing demands, details, and deadlines.
• Experience working with a global team.
• Experience with project coordination and budget tracking.
• Experience with vendor support and onboarding processes.
• Experience with SharePoint is a plus.

Responsibilities

• Independently manage executive calendars, including multi-time-zone scheduling and prioritization.
• Review emails, categorize urgency, draft responses, and maintain inbox hygiene.
• Coordinate full travel arrangements with detailed itineraries.
• Own lifecycle of executive meetings from agenda to notes and follow-ups.
• Prepare and submit expense reports aligned with SLAs and reconcile transactions.
• Generate and format dashboards, reports, and presentations for executives.
• Handle purchase orders and vendor onboarding; coordinate with service providers.
• Prepare logistics for stakeholder visits and internal events.
• Create newsletters and internal communications on behalf of executives.
• Coordinate system access and IT-related onboarding tasks with relevant departments.
• Conduct market research and prepare briefs to support decision-making.
• Build cross-functional relationships with HR, Finance, Legal, IT to support executives.

Skills

MS 365 proficiency

Calendar management

Communication

Organizational skills

Attention to detail

Multi-tasking

Vendor coordination

Report drafting

Education

Bachelor’s degree

Tools

SharePoint

Job description

AECOM Philippines, Inc. is seeking an experienced Executive Assistant to support senior executives across calendars, travel, meetings, and communications.

The role requires strong MS 365 skills, superb organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. You will coordinate complex travel, prepare reports and presentations, assist with vendor relations and budget tracking, and help maintain seamless stakeholder experiences through proactive