Executive Assistant I — Hybrid Global Exec Support

AECOM; Metro Manila; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

AECOM is seeking a skilled Executive Assistant to support senior leaders in a fast-paced global environment. You will manage calendars, draft responses, arrange travel, support meetings, and handle expense reporting with attention to detail.

Role requires a Bachelor’s degree or 4 years’ experience and proficiency with MS 365, SharePoint, and collaboration across departments. Hybrid work setup with in-office and remote days is offered.

Qualifications

• Bachelor’s degree or at least 4 years’ experience in the same industry.
• Strong experience with MS 365 (Word, Excel, Outlook, PowerPoint) and email/calendar management.
• Ability to draft responses, manage emails, and maintain inbox hygiene.
• Experience coordinating travel, meetings, and vendor interactions.
• Ability to prepare expense reports and liaise with AP for reimbursements.
• Experience working with a global team and in fast-paced environments.

Responsibilities

• Independently manage moderately complex calendars for mid-to-senior level executives.
• Coordinate full travel arrangements, including flights and lodgings.
• Own the full lifecycle of executive meetings—from agenda to follow-ups.
• Prepare and submit expense reports aligned with company SLAs.
• Generate and format reports and presentations for executives and stakeholders.
• Assist in market research and policy reviews to support decision‑making.

Skills

Calendar management

Email management

Travel coordination

Executive support

MS 365

Education

Bachelor’s degree or equivalent experience

Tools

MS Word

MS Excel

Outlook

PowerPoint

SharePoint

Job description

AECOM is seeking a skilled Executive Assistant to support senior leaders in a fast-paced global environment. You will manage calendars, draft responses, arrange travel, support meetings, and handle expense reporting with attention to detail.

Role requires a Bachelor’s degree or 4 years’ experience and proficiency with MS 365, SharePoint, and collaboration across departments. Hybrid work setup with in-office and remote days is offered.