Aviation Document Control Specialist

Planate Management Group; Angeles; On-site; PHP 446,000 - 781,000; Full time

Job summary

Planate Management Group is seeking a seasoned Document Specialist in the Philippines to lead document control for aerodrome projects. You will manage filing, revision control, and distribution of technical documents and drawings, ensuring accuracy and timely retrieval for project teams.

The role requires seven years of relevant experience, strong MS Office and EDMS skills, and familiarity with ISO-based quality systems. Experience in major infrastructure projects is highly valued.

Qualifications

• At least seven (7) years of relevant experience as a Document Specialist.
• Strong knowledge of document control systems, records management, and project documentation processes.
• Experience in managing technical documentation, engineering drawings, reports, and correspondence for construction or infrastructure projects.
• Proficient in Microsoft Office applications and document management systems.
• Excellent organizational, communication, coordination, and record-keeping skills.
• Ability to manage multiple document workflows while maintaining accuracy and confidentiality.
• Experience in airport, aerodrome, engineering, or major infrastructure projects.
• Knowledge of ISO-based document control and quality management systems.
• Familiarity with EDMS and project collaboration platforms.

Responsibilities

• Maintain and manage project document control systems, ensuring proper filing, tracking, revision control, and distribution of project documents.
• Monitor the submission, review, approval, and archiving of technical documents, drawings, reports, and correspondence.
• Ensure all project records and documentation are accurate, complete, and maintained in accordance with established procedures and quality standards.
• Coordinate with project teams, contractors, consultants, and stakeholders regarding document submissions and document control requirements.
• Prepare and maintain document registers, transmittals, logs, and status reports to support project execution.
• Support project management by ensuring timely retrieval, compilation, and reporting of project documentation.
• Perform other responsibilities associated with this position as may be appropriate.

Skills

Document control

Records management

Coordination

Communication

Attention to detail

Education

Bachelor’s Degree

Tools

EDMS

Microsoft Office

Job description

Planate Management Group is seeking a seasoned Document Specialist in the Philippines to lead document control for aerodrome projects. You will manage filing, revision control, and distribution of technical documents and drawings, ensuring accuracy and timely retrieval for project teams.

The role requires seven years of relevant experience, strong MS Office and EDMS skills, and familiarity with ISO-based quality systems. Experience in major infrastructure projects is highly valued.