General Services Admin Assistant

Onesimus Corporation; Mandaluyong; On-site; PHP 300,000 - 420,000; Full time

Job summary

Onesimus Corporation is seeking an General Services Admin Assistant to support facilities, security operations, safety programs, permits, and procurement. The role ensures accurate documentation, coordination of maintenance and security activities, and timely reporting to maintain a safe and well-kept workplace.

The position covers facility management, security and safety administration, and management of business permits, licenses, procurement, stock levels, vehicles, and insurance.

Qualifications

• Bachelor’s degree in a related field as listed in the job ad.
• At least 2 years of experience handling the same functions.
• Willing to be assigned to the Mandaluyong Head Office and visit branches as needed.
• Occupational Safety Officer certification is an advantage but not required.
• Applicants will go through the usual recruitment process.

Responsibilities

• Coordinate preventive maintenance activities and monitor facility efficiency.
• Ensure security inspections are conducted and documented on schedule; report incidents and follow up.
• Maintain licenses and permits, ensuring renewals before expiration and keeping compliance records.
• Oversee procurement and supplies with approved requests and budget adherence.
• Manage vehicles, registrations, insurance renewals, and monitor utilization and claims.

Skills

Facilities management

Security administration

Procurement

Occupational safety awareness

Education

Bachelor’s degree in Business Administration (Operations Management)

BS Engineering

BS Facilities Management

BS Industrial Technology

BA in Communication

BS Industrial Security Management

Job description

The General Services Admin Assistant provides administrative and operational support in the management of company facilities, security operations, occupational safety programs, business permits, and procurement. The position ensures accurate documentation, efficient coordination of maintenance and security activities, compliance with safety requirements, and timely reporting to support a safe, secure, and well-maintained workplace.

Key Result Areas and Performance Indicators

Facility Management

• Preventive maintenance activities completed according to the approved schedule
• Facility concerns resolved within agreed service timelines
• Utility consumption and facility expenses monitored against budget

Security and Safety Administration

• Security and safety inspections completed and documented on schedule
• Incidents reported, investigated, and closed within prescribed timelines
• Emergency preparedness activities and required drills completed

Business Permits and Licenses

• Permits and licenses renewed before expiration
• Compliance records complete, accurate, and readily available
• No avoidable penalties caused by delayed or missed renewals

Procurement and Supplies Management

• Approved requests fulfilled within agreed lead times
• Stock levels maintained within established minimum and maximum limits
• Purchases comply with approval, documentation, and budget requirements

Vehicles and Insurance Management

• Vehicle registration, preventive maintenance, and insurance renewals completed on time
• Vehicle availability and utilization monitored and reported
• Insurance claims documented and processed promptly

Qualifications

• Bachelor’s degree in Business Administration Major in Operations Management, BS Engineering, BS Facilities Management, BS Industrial Technology, Bachelor of Arts in Communication, BS Industrial Security Management or a related field.
• With at least 2 years of experience handling the same functions
• Willing to be assigned to the Mandaluyong Head Office and will also visit branches and properties as needed.
• Having an Occupational Safety Officer Certification is an advantage but not required
• Employees are welcome to apply, subject to the usual recruitment process