FACILITIES AND ADMIN OFFICER

KMZD GROUP; Muntinlupa; On-site; PHP 335,000 - 502,000; Full time

Job summary

KMZD GROUP in the Philippines seeks a dedicated Facilities and Admin Officer to ensure reliable workplace operations, safety, regulatory compliance and continuous improvement. You will coordinate services, permits, health and safety requirements, and administrative support across office premises and vendors.

The role requires 2–3 years in facilities or admin, certification in BOSH and PCO, and strong planning and stakeholder communication skills to keep projects on time and within scope.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• 2 to 3 years of relevant experience in facilities operations, office administration, fit-out coordination, regulatory compliance, safety, environmental compliance, procurement support or vendor coordination.
• Completed BOSH training and PCO training, with valid certificates and supporting records.
• Facilities coordination and service mindset.
• Safety and environmental awareness.
• Planning, tracking and documentation.
• Vendor and contractor coordination.
• Problem solving and sound escalation.
• Attention to detail and compliance discipline.
• Customer focus and stakeholder communication.

Responsibilities

• Coordinate daily facilities operations, preventive and corrective maintenance, inspections and service requests for office premises, utilities, equipment and common support areas.
• Monitor maintenance schedules, service and recurring building issues; follow up closure with building management, contractors and internal stakeholders.
• Conduct routine workplace inspections and promptly report safety hazards, defects, service interruptions and conditions that may affect employees or operations.
• Maintain accurate records for equipment, maintenance activities, warranties, service reports, permits, utility consumption and facilities-related incidents.
• Support business continuity readiness, emergency arrangements and response coordination within the assigned scope.
• Support office fit-out, renovation, workstation expansion, relocation and minor works from planning through turnover.
• Coordinate site surveys, scope validation, quotations, work schedules, access arrangements, permits, contractor mobilization and progress monitoring.
• Assist in preparing, filing, renewing and monitoring permits, clearances, reports and documentary requirements with relevant authorities.
• Support implementation of workplace safety, health and environmental programs in accordance with company standards and applicable Philippine requirements.
• Provide organized and responsive administrative support for workplace operations and employee-facing services.

Skills

Facilities coordination

Safety awareness

Environmental awareness

Planning & documentation

Vendor coordination

Customer focus

Stakeholder communication

Problem solving

Attention to detail

Compliance discipline

Education

Bachelor's degree in Business Administration

BOSH training

PCO training

Job description

About the role

The Facilities and Admin Officer supports the reliable operation, maintenance, safety, regulatory compliance and continuous improvement of the workplace. The role coordinates facilities services, fit-out activities, permits, occupational health and safety requirements, environmental compliance, administrative services, procurement support and vendor follow-up. The Officer works closely with internal stakeholders, building management, contractors, service providers and government agencies to help ensure that workplace requirements are completed safely, on time, within approved scope and with complete documentation.

Key responsibilities

• Coordinate daily facilities operations, preventive and corrective maintenance, inspections and service requests for office premises, utilities, equipment and common support areas.

• Monitor maintenance schedules, service and recurring building issues; follow up closure with building management, contractors and internal stakeholders.

• Conduct routine workplace inspections and promptly report safety hazards, defects, service interruptions and conditions that may affect employees or operations.

• Maintain accurate records for equipment, maintenance activities, warranties, service reports, permits, utility consumption and facilities-related incidents.

• Support business continuity readiness, emergency arrangements and response coordination within the assigned scope.

• Support office fit-out, renovation, workstation expansion, relocation and minor works from planning through turnover.

• Coordinate site surveys, scope validation, quotations, work schedules, access arrangements, permits, contractor mobilization and progress monitoring.

• Assist in preparing, filing, renewing and monitoring permits, clearances, reports and documentary requirements with relevant authorities.

• Support implementation of workplace safety, health and environmental programs in accordance with company standards and applicable Philippine requirements.

• Provide organized and responsive administrative support for workplace operations and employee-facing services.

About you

• Bachelor's degree in Business Administration or a related field.

• At least 2 to 3 years of relevant experience in facilities operations, office administration, fit-out coordination, regulatory compliance, safety, environmental compliance, procurement support or vendor coordination.

• Completed BOSH (Basic Occupational Safety and Health) training and PCO (Pollution Control Officer) training, with valid certificates and supporting records.

• Facilities coordination and service mindset.

• Safety and environmental awareness.

• Planning, tracking and documentation.

• Vendor and contractor coordination.

• Problem solving and sound escalation.

• Attention to detail and compliance discipline.

• Customer focus and stakeholder communication.