Fund Administration Assistant - Corporate Secretarial

IQ-EQ; Pasig; Hybrid; PHP 446,000 - 714,000; Full time

Benefits offered by this job

13th month pay

Bonuses

HMO from Day 1

Annual salary reviews

Job summary

IQ-EQ is hiring for an entry-level Corporate Secretarial Services role. You will support basic corporate secretarial and administrative functions under supervision, handling standardized processes and documentation while ensuring regulatory compliance.

Responsibilities include maintaining records, drafting minutes and board papers, and monitoring deadlines. The position offers a hybrid setup and growth in corporate secretarial expertise within a global team.

Qualifications

• This role requires a bachelor’s degree in a related field and at least 2 years of corporate secretarial or administrative experience.
• Proficiency in drafting minutes, board papers, and regulatory filings with accuracy and compliance.
• Knowledge of funds and SPVs and experience with statutory books and client databases is a plus.

Responsibilities

• Maintain statutory books, records, and client databases in line with governance requirements.
• Prepare routine documentation including meeting minutes and regulatory filings using standard templates.
• Conduct basic file reviews to ensure accuracy and regulatory compliance.
• Monitor statutory deadlines and respond to routine client and administrative queries.
• Support day-to-day operations and continuously build knowledge of corporate secretarial practices.

Skills

Attention to detail

Effective communication

Time management

Education

Bachelor's degree in Business Administration, Legal Management, Juris Doctor, or related field

Tools

CAS systems or corporate secretarial software

Job description

IQ-EQ is hiring for an entry-level Corporate Secretarial Services role. You will support basic corporate secretarial and administrative functions under supervision, handling standardized processes and documentation while ensuring regulatory compliance.

Responsibilities include maintaining records, drafting minutes and board papers, and monitoring deadlines. The position offers a hybrid setup and growth in corporate secretarial expertise within a global team.