Officer 1, Fund Administration

IQ-EQ; Pasig; Hybrid; PHP 446,000 - 714,000; Full time

Benefits offered by this job

13th month pay

Bonuses

HMO from Day 1

Annual salary reviews

Job summary

IQ-EQ is hiring for an entry-level Corporate Secretarial Services role. You will support basic corporate secretarial and administrative functions under supervision, handling standardized processes and documentation while ensuring regulatory compliance.

Responsibilities include maintaining records, drafting minutes and board papers, and monitoring deadlines. The position offers a hybrid setup and growth in corporate secretarial expertise within a global team.

Qualifications

• This role requires a bachelor’s degree in a related field and at least 2 years of corporate secretarial or administrative experience.
• Proficiency in drafting minutes, board papers, and regulatory filings with accuracy and compliance.
• Knowledge of funds and SPVs and experience with statutory books and client databases is a plus.

Responsibilities

• Maintain statutory books, records, and client databases in line with governance requirements.
• Prepare routine documentation including meeting minutes and regulatory filings using standard templates.
• Conduct basic file reviews to ensure accuracy and regulatory compliance.
• Monitor statutory deadlines and respond to routine client and administrative queries.
• Support day-to-day operations and continuously build knowledge of corporate secretarial practices.

Skills

Attention to detail

Effective communication

Time management

Education

Bachelor's degree in Business Administration, Legal Management, Juris Doctor, or related field

Tools

CAS systems or corporate secretarial software

Job description

ABOUT IQ-EQ

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world's top-15 private equity firms.

Company Description

ABOUT IQ-EQ

We're a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world's top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We're driven by our Group purpose, to power people and possibilities.

Job Description

THIS ROLE:

This entry-level role in Corporate Secretarial Services is responsible for supporting the delivery of basic corporate secretarial and administrative functions under supervision. You will focus on executing standardized processes, maintaining accurate records, and ensuring compliance with established procedures and regulatory requirements. This role provides an opportunity to develop foundational knowledge of corporate secretarial practices while handling routine tasks, supporting documentation, and contributing to efficient service delivery.

What You Will Do

• You'll perform corporate secretarial tasks, maintaining statutory books, records, and client databases in accordance with established procedures and governance requirements.


• You'll prepare and support routine documentation, including meeting minutes, board papers, and regulatory filings, using standard templates and prescribed guidelines.


• You'll conduct basic file reviews to ensure documentation is accurate, complete, and compliant with internal checklists, quality standards, and regulatory requirements.


• You'll monitor statutory deadlines, respond to routine client and administrative queries, and support day-to-day operational activities.


• You'll ensure accurate record-keeping, maintain compliance standards, contribute to process efficiency, and continuously build your knowledge of corporate secretarial practices and requirements.

What We Offer

• Competitive compensation and benefits - including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses


• Health and wellness support - HMO coverage from Day 1 (with 2 free dependents), life and accident insurance, mental health support, and medical allowances


• Leave benefits - generous paid time off, special leave types, and observance of all Philippine holidays


• Hybrid work setup and tools - company-issued laptop, work-from-home kit, and flexibility after initial onboarding


• Learning and growth opportunities - access to training, annual salary reviews, internal mobility, and performance rewards

Qualifications

ABOUT YOU:

• You hold a bachelor's degree in Business Administration, Legal Management, Juris Doctor, or a related field, with additional certifications such as Chartered Secretary, LL.B, or paralegal qualifications considered an advantage.


• You have at least 2 years of experience in corporate secretarial, administrative, or similar roles, with exposure to client service operations and managing multiple deliverables.


• You possess working knowledge of corporate secretarial practices, including funds and special purpose vehicles (SPVs), and experience with CAS systems or corporate secretarial software is a plus.


• You are proficient in drafting minutes, board papers, and regulatory filings, as well as maintaining statutory books, records, and client databases with a strong focus on accuracy and compliance.


• You have excellent communication, organizational, and time management skills, with the ability to manage multiple priorities, meet deadlines, and consistently deliver high-quality results.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders - including our employees, clients, and local communities - while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve - whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We're committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees' careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.