Officer 2, Fund Administration

IQ-EQ; Pasig; Hybrid; PHP 800,000 - 1,400,000; Full time

Benefits offered by this job

HMO coverage on Day 1

Group Life & Accident Insurance

Mental Health Support

26 days annual leave

Hybrid work model

Job summary

IQ-EQ Philippines seeks a Senior Corporate Secretarial PreparEr to deliver comprehensive corporate secretarial services for complex matters, handling board papers, resolutions, and regulatory filings with minimal supervision.

You will manage sophisticated processes for multiple clients, document procedures, and contribute to process improvements while upholding high-quality client records in a hybrid work environment (70% WFH, 30% onsite).

Qualifications

• Bachelor’s degree in Business Administration, Juris degree, Corporate Governance, or related field.
• Minimum 3 years of experience in corporate secretarial services.
• Familiarity with corporate secretarial practices, particularly in funds and SPVs, is a plus.
• Experience managing multiple clients and deliverables within tight deadlines.

Responsibilities

• Lead the preparation of complex corporate documentation, board papers, resolutions, and regulatory filings with accuracy and timeliness.
• Independently manage complex corporate secretarial operations and client-specific requirements.
• Identify, report and help mitigate potential compliance risks while maintaining high-quality client records.
• Document and maintain detailed procedures, contribute to process improvements, and support operational excellence.
• Conduct thorough self-reviews and manage stakeholder communications effectively.

Job description

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Company Description

ABOUT IQ-EQ We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people.Operating as trusted partners to our clients,we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities.

Job Description

THIS ROLE

In this senior preparer role you will be responsible for delivering comprehensive corporate secretarial services for complex matters. You will handle a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

What You Will Do

• You'll lead the preparation of complex corporate documentation, board papers, resolutions, and regulatory filings, ensuring accuracy, compliance, and timely delivery of all outputs
• You'll apply corporate secretarial expertise with minimal supervision, independently manage complex corporate secretarial operations, and build advanced knowledge of client-specific requirements and industry practices
• You'll identify, report, and help mitigate potential compliance risks while handling complex regulatory and compliance matters and maintaining high-quality client records
• You'll document and maintain detailed procedures for complex processes, contribute to process improvement initiatives, and support continuous operational excellence
• You'll conduct thorough self-reviews to uphold quality standards, participate in knowledge-sharing activities, and manage complex stakeholder communications effectively

What We Offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Wellbeing:
  • HMO on Day 1: Covers the Primary member up to two (2) dependents at 100% of the monthly premium. Any additional dependent will be covered by the employee
  • Group Life & Accident Insurance Coverage
  • Mental Health Access thru partnership with MindNation
• Annual leave: All our employees are entitled to 26 days paid leave, plus all PH public holidays.
• Flexible working: We recognize the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we offer Hybrid (70% WFH – 30% Onsite) **First 60 days candidate will need to render 100% Onsite for Onboarding
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

ABOUT YOU

• You should have a Bachelor’s degree in Business Administration, Juris degree, Corporate Governance, Law, or a related field. Relevant certifications such as Chartered Secretary or equivalent corporate governance qualifications are advantageous.
• You should have a minimum of 3 years of experience in corporate secretarial services, with exposure to low-to-medium complexity tasks.
• You should have familiarity with corporate secretarial practices, particularly in funds and special purpose vehicles, is a plus.
• You should have experience managing multiple clients and deliverables within tight deadlines.

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.