Front Office Associate/ Receptionist (Robinsons Cyberscape Gamma)

KMC Solutions; Eastern Manila District; On-site; PHP 240,000 - 320,000; Full time

Benefits offered by this job

HMO + dependent

Pantry access

Learning & growth opportunities

Sprout platform access

Above standard leaves

Job summary

KMC Solutions is seeking a Customer Experience Associate in Metro Manila. You will manage the front desk, greet visitors, handle inquiries, and coordinate with tenants and clients to deliver exceptional service.

The role requires a friendly, professional demeanor and strong multitasking abilities. Requirements include 1–2 years in front office or admin roles, BS HRM/Business Admin, and proficiency in MS Office.

Qualifications

• Proven front desk or admin experience is preferred.
• Excellent verbal and written communication skills required.
• Customer-centric with professional demeanor.

Responsibilities

• Manage front desk operations and answer inquiries.
• Welcome visitors and coordinate with tenants and clients.
• Assist with mail, document handling, and basic IT troubleshooting.

Skills

Front desk management

Customer service

Communication skills

Multi-tasking

Time management

Education

BS HRM / Business Administration

Hospitality background

Tools

MS Office

Job description

Make your next big career move by applying as KMC Solutions' next CUSTOMER EXPERIENCE ASSOCIATE!

The Customer Experience Associate is expected to perform tasks quickly and efficiently, with a high level of professionalism and a positive attitude. It is expected that the Customer Experience Associate is capable and able to help manage the front desk, office/facility, and clients, it can be internal and or external.

On top of your salary, here are the exciting benefits you can look forward to:

• You’ll be interacting with key players such as C-level executives from enterprise-level organizations which can expand your skills and network.
• Making sound decision-making and flexibility to ensure team dynamics and productivity.
• Competitive salary and benefits
• HMO + free dependent
• Access to KMC's exclusive pantry (MadMax Coffee, Fresh Fridge)
• Diverse learning & growth opportunities
• Accessible Cloud HR platform (Sprout)
• Above standard leaves

The main responsibilities of a CUSTOMER EXPERIENCE ASSOCIATE include:

FRONT DESK MANAGEMENT:

• Providing support at the reception/front desk through:
• Answering and dispersing calls and inquiries
• Welcoming/ receiving applicants, visitors, and clients of the Company
• Responding/ addressing tenant concerns and walk-in inquiries
• Handling daily incoming and outgoing mail
• Receiving, distributing, and filing incoming letters, billings, invoices, documents and/ or other communications
• Managing the front office on a daily basis
• Assisting with photocopy, printing, and scanning client request
• Gatepass / work permit processing
• Preparing and accomplishing errand form
• Monitoring the cleanliness in the concessionaire area
• Any ad hoc duties as required

GENERAL SERVICES / TENANT SERVICES

• Being the Point person / Representative in the workplace
• Reserving the Conference room
• Reporting and coordinating any workplace issues and ensuring job completion
• Providing administrative support to members
• Providing unmatched customer experience
• Building strong relationships with members
• Enforcing company policies and procedures, and safety and health regulations and standards

GENERAL ADMIN

• Attending ticket requests within SLA
• Assisting office walk tours with prospective clients and marketing events
• Offering and serving refreshments to the Client
• Assisting and doing simple troubleshooting IT concerns like wifi connection and borrowing of LAN/ HDMI
• Coordinating with the vendor for any Client request below 20K
• Distributing monthly treats
• Following operational processes and procedures
• Enforcing house vision and security guidelines

GENERAL OFFICE MAINTENANCE / FACILITIES MANAGEMENT

• Maintaining Office Show-readiness, cleanliness and maintenance
• Conducting random facilities walkthrough to report current and urgent issues, and handling foreseen issues and members’ needs
• Coordinating with Customer Success Lead for any facilities/Building issues

To apply, you must be an expert on the following requirements:

• Capable of dealing with local staff and foreign clients
• Enthusiastic, Outgoing, responsible, motivated, dedicated, detail-oriented, and driven personality.
• Superb verbal and written communication skills
• Has high attention to detail, a fast learner
• Excellent interpersonal skills
• Extraordinary multitasking skills
• Good time management skills
• Capable of working under minimal supervision
• Ability to present well to high-level clients – local and foreign
• Ability to deliver services with the highest standards
• Willing to work on a shifting and night shift schedule
• Willing to be assigned and relieved to other KMC sites

It will also be favorable if you are knowledgeable in:

• Bachelor of Science in Business Administration, BS HRM, BS Tourism, or any similar courses
• At least 1-2 years of work experience as Front Office Staff or Admin Assistant
• Knowledge of MS Office applications (MS Word, Excel, PowerPoint, Office 365)
• Hospitality or Customer service background is a plus