Fleet Operations & Compliance Coordinator

J&T Express; Philippines; On-site; PHP 320,000 - 420,000; Full time

Job summary

J&T Express Philippines is seeking a Fleet Administrator to oversee fleet operations, maintenance scheduling, and documentation. You will ensure safety compliance and support efficiency of the fleet with attention to detail and proactive problem solving.

The role involves coordination with service providers, drivers, and internal teams, preparing fleet performance and cost reports, and helping with budgeting while keeping records up to date.

Qualifications

• College graduate preferably in a program in Logistics/Operations.
• At least 1 year of working experience in the related field.
• Must be keen in coordinating, scheduling and routing of truck fleet.
• Preferably with experience in Logistics/E-Commerce operations.

Responsibilities

• Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
• Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
• Coordinate repairs and inspections with internal and external service providers.
• Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
• Assist with audits, ensuring all documentation is available for inspection.
• Ensure that fleet vehicles meet all safety and environmental regulations.
• Prepare and maintain reports related to fleet performance, maintenance, and costs.
• Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
• Provide regular updates to management on fleet status and operational needs.
• Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
• Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
• Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.
• Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
• Recommend ways to improve cost efficiency within the fleet.
• Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.
• Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
• Verify claim documentation, including bills of lading, incident reports, and photographs.
• Ensure accurate data entry into the claims management system.
• Conduct thorough investigations into claims to determine liability and validity.
• Collaborate with internal teams, drivers, and external partners to gather required information.
• Analyze root causes of recurring issues and recommend preventive measures.

Skills

Detail-oriented

Problem-solving

Multitasking

Communication

Education

College graduate in Logistics/Operations

Job description

J&T Express Philippines is seeking a Fleet Administrator to oversee fleet operations, maintenance scheduling, and documentation. You will ensure safety compliance and support efficiency of the fleet with attention to detail and proactive problem solving.

The role involves coordination with service providers, drivers, and internal teams, preparing fleet performance and cost reports, and helping with budgeting while keeping records up to date.