Fleet Administrator

J&T Express; Philippines; On-site; PHP 320,000 - 420,000; Full time

Job summary

J&T Express Philippines is seeking a Fleet Administrator to oversee fleet operations, maintenance scheduling, and documentation. You will ensure safety compliance and support efficiency of the fleet with attention to detail and proactive problem solving.

The role involves coordination with service providers, drivers, and internal teams, preparing fleet performance and cost reports, and helping with budgeting while keeping records up to date.

Qualifications

• College graduate preferably in a program in Logistics/Operations.
• At least 1 year of working experience in the related field.
• Must be keen in coordinating, scheduling and routing of truck fleet.
• Preferably with experience in Logistics/E-Commerce operations.

Responsibilities

• Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
• Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
• Coordinate repairs and inspections with internal and external service providers.
• Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
• Assist with audits, ensuring all documentation is available for inspection.
• Ensure that fleet vehicles meet all safety and environmental regulations.
• Prepare and maintain reports related to fleet performance, maintenance, and costs.
• Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
• Provide regular updates to management on fleet status and operational needs.
• Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
• Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
• Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.
• Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
• Recommend ways to improve cost efficiency within the fleet.
• Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.
• Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
• Verify claim documentation, including bills of lading, incident reports, and photographs.
• Ensure accurate data entry into the claims management system.
• Conduct thorough investigations into claims to determine liability and validity.
• Collaborate with internal teams, drivers, and external partners to gather required information.
• Analyze root causes of recurring issues and recommend preventive measures.

Skills

Detail-oriented

Problem-solving

Multitasking

Communication

Education

College graduate in Logistics/Operations

Job description

J&T Express Philippines is a fast-growing logistics and express delivery company known for its nationwide reach, reliable service, and technology-driven operations. Since entering the Philippine market in 2019, the company has built a strong network of branches and hubs, offering efficient parcel delivery, e-commerce logistics, real-time tracking, and door-to-door pickup services. Committed to speed, convenience, and customer satisfaction, J&T Express helps businesses and individuals connect and deliver across the country with confidence.

JOB DESCRIPTION

The Fleet Administrator is responsible for overseeing and managing administrative tasks related to truck fleet operations. The ideal candidate will coordinate maintenance schedules, manage fleet-related documentation, ensure compliance with safety regulations, and support the overall efficiency of the fleet. This role requires strong attention to detail, excellent organizational skills, and a proactive approach to problem-solving.

KEY RESPONSIBILITIES

Fleet Management Administration:

• Maintain accurate records of fleet vehicles, including ownership, registration, and insurance information.
• Track and update the maintenance schedules of all fleet vehicles, ensuring they are serviced on time.
• Coordinate repairs and inspections with internal and external service providers.

Documentation & Compliance:

• Ensure that all fleet-related documents are organized, up to date, and compliant with company policies and regulatory requirements.
• Assist with audits, ensuring all documentation is available for inspection.
• Ensure that fleet vehicles meet all safety and environmental regulations.

Fleet Reporting & Data Management:

• Prepare and maintain reports related to fleet performance, maintenance, and costs.
• Analyze fleet data to identify trends and recommend process improvements to reduce costs and improve efficiency.
• Provide regular updates to management on fleet status and operational needs.

Fleet Coordination:

• Coordinate the allocation of vehicles within the fleet, ensuring the timely availability of trucks for operations.
• Assist drivers with vehicle-related queries and concerns, coordinating with the maintenance team as needed.
• Communicate with internal teams to ensure smooth operations and resolve any fleet-related issues promptly.

Cost Management:

• Monitor and control fleet-related expenses, such as fuel usage, maintenance, and repair costs.
• Recommend ways to improve cost efficiency within the fleet.
• Assist in the budgeting process for fleet operations and ensure adherence to budget constraints.

Claims Processing:

• Review and process trucking-related claims (e.g., cargo damage, liability, accidents).
• Verify claim documentation, including bills of lading, incident reports, and photographs.
• Ensure accurate data entry into the claims management system.

Investigation and Analysis:

• Conduct thorough investigations into claims to determine liability and validity.
• Collaborate with internal teams, drivers, and external partners to gather required information.
• Analyze root causes of recurring issues and recommend preventive measures.

KEY COMPETENCIES

• Detail-oriented with a focus on accuracy and efficiency.
• Strong problem-solving abilities and proactive attitude.
• Ability to work independently and manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills for liaising with drivers, service providers, and internal teams.

QUALIFICATIONS

• College graduate preferably in a program in Logistics/Operations
• At least 1 year of working experience in the related field.
• Must be keen in coordinating, scheduling and routing of truck fleet
• Preferably with experience in Logistics/E-Commerce operations