Fleet Coordinator

Shipzy PH; Silang; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Government-mandated benefits

Exposure to founders

Growth opportunities

Job summary

Shipzy PH is seeking a Fleet Coordinator to centralize transportation operations, coordinating drivers and vehicles, monitoring trips, and ensuring safe, efficient deliveries in a hands-on role within a small team.

You will manage dispatches, monitor fleet performance, and maintain records while reporting on daily, weekly, and monthly metrics. This role offers ownership from day one and exposure to founders in an early-stage logistics tech environment.

Qualifications

• Bachelor's degree in Logistics or related field.
• 2 years of experience in fleet management, logistics, dispatch, or related role.
• Experience in trucking, freight forwarding, courier, or logistics operations is an advantage.
• Good understanding of vehicle operations and preventive maintenance.
• Comfortable with spreadsheets and web-based systems.
• Strong coordination, organizational and problem-solving skills.
• Strong written and verbal communication in English and Filipino.
• Willing to work onsite, six days a week, and respond to urgent operational issues.

Responsibilities

• Plan and coordinate daily vehicle dispatch, schedules, routes, and assignments.
• Assign vehicles and drivers based on delivery requirements, vehicle capacity, location, and availability.
• Monitor vehicle locations and trip status through GPS or fleet tracking systems.
• Ensure vehicles are properly prepared and dispatched on time.
• Monitor daily trips, vehicle utilization, turnaround time, and fleet productivity.
• Coordinate with drivers and helpers regarding delivery schedules, routes, and operational concerns.
• Monitor preventive maintenance schedules and ensure vehicles are serviced on time.
• Maintain accurate and updated driver and vehicle records.
• Prepare daily, weekly, and monthly fleet and operations reports.
• Track key fleet metrics including vehicle utilization, availability, completed trips, on-time delivery, fuel consumption, maintenance costs, vehicle downtime, and accidents/incidents.

Skills

Fleet coordination

Logistics coordination

GPS tracking

Documentation

Education

Bachelor's degree in Logistics or related field

Tools

Google Workspace

Microsoft Office

Excel

Fleet management software

GPS tracking systems

Job description

About the role

We're an early-stage logistics company running a platform that connects customers, drivers, and our internal admin team. As a Fleet Coordinator, you'll be at the center of our transportation operations - coordinating drivers, assigning vehicles, monitoring trips, keeping our fleet road-ready, and making sure deliveries move safely and efficiently. This is a hands-on role in a small team, so expect variety, fast-moving situations, and real ownership from day one.

Key responsibilities

• Plan and coordinate daily vehicle dispatch, schedules, routes, and assignments
• Assign vehicles and drivers based on delivery requirements, vehicle capacity, location, and availability
• Monitor vehicle locations and trip status through GPS or fleet tracking systems
• Ensure vehicles are properly prepared and dispatched on time
• Monitor daily trips, vehicle utilization, turnaround time, and fleet productivity
• Coordinate with drivers and helpers regarding delivery schedules, routes, and operational concerns
• Monitor preventive maintenance schedules and ensure vehicles are serviced on time
• Maintain accurate and updated driver and vehicle records
• Prepare daily, weekly, and monthly fleet and operations reports
• Track key fleet metrics including vehicle utilization, availability, completed trips, on-time delivery, fuel consumption, maintenance costs, vehicle downtime, and accidents/incidents

About you

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Transportation Management, Operations Management, or a related field
• 2 years of experience in fleet management, logistics, transportation, dispatch, or a related role preferred
• Experience in trucking, freight forwarding, courier, delivery, or logistics operations is an advantage
• Good understanding of vehicle operations and preventive maintenance
• Comfortable working with spreadsheets, Google Workspace, Microsoft Office, and web-based systems
• Strong coordination, organizational, and problem-solving skills
• Strong attention to detail, particularly with vehicle, driver, and trip records
• Able to manage multiple vehicles, drivers, and operational concerns simultaneously
• Strong written and verbal communication skills in English and Filipino
• Willing to work onsite, six days a week, and respond to urgent operational issues when required

Benefits

• Government-mandated benefits
• Direct exposure to founders and a real say in how we build our fleet and operations processes
• Opportunity to grow with an early-stage logistics and technology company

About us

Shipzy is an early-stage logistics company running a platform that connects customers, drivers, and our internal admin team.