Fleet & Admin Officer

Elev8 Holdings, Inc.

Makati

On-site

PHP 391,000 - 558,000

Full time

4 days ago

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Benefits offered by this job

Health Insurance

Life Insurance

Government-mandated Benefits

Anytime Fitness Membership

12 Vacation Leave & 12 Sick Leave

Employee Discount

Company Events

Job summary

Elev8 Holdings, Inc. is seeking a Fleet Officer to oversee day-to-day fleet operations in Makati. The role ensures safe, efficient, and cost-effective use of company vehicles, coordinating dispatch, maintenance, fuel monitoring, and regulatory compliance.

You will manage vehicle records, fleet cards and vendor relationships while working with drivers, mechanics, and service providers to maintain reliable fleet services. Strong communication and analytical skills are essential.

Qualifications

Bachelor’s degree in Logistics, Transportation Management, Engineering, Business Administration or a related field.
2–3 years of experience in fleet management, transportation, logistics or vehicle administration.
Knowledge of fleet operations, vehicle maintenance and regulatory requirements.
Experience in fuel monitoring, fleet cards, cost tracking and record management.
Understanding of vehicle registration, insurance, safety standards and compliance.
Proficiency in MS Office and fleet management or GPS systems.
Strong analytical, organizational and problem-solving skills.
Excellent communication and stakeholder management abilities.
Valid driver’s license and practical vehicle knowledge is a plus.
Willingness to travel for field inspections and urgent fleet needs.

Responsibilities

Coordinate daily vehicle dispatch and driver assignments based on business needs.
Monitor vehicle utilization, mileage, and fleet availability for efficiency.
Schedule preventive maintenance, repairs, and servicing of fleet vehicles.
Ensure vehicles have valid registrations, insurance, permits and compliance.
Administer Fleet Cards, monitor fuel transactions and reconcile expenses.
Track fuel consumption and investigate anomalies or misuse.
Maintain accurate fleet records including vehicle history and maintenance logs.
Prepare reports on utilization, costs, fuel, and vehicle performance.
Coordinate with drivers, mechanics, vendors for timely fleet support.
Monitor driver compliance with policies and regulations.
Support audits and cost-optimization initiatives.

Skills

Fleet management

Dispatch coordination

Regulatory compliance

Cost tracking

Data analysis

Driver coordination

Communication

GPS monitoring

Education

Bachelor’s degree in Logistics/Transportation

Tools

MS Office

Fleet management software

GPS monitoring systems

Job description

Job Overview

The Fleet Officer is responsible for overseeing the company’s day-to-day fleet operations, ensuring the safe, efficient, and cost-effective utilization of company vehicles. This role manages vehicle dispatch, maintenance, fuel monitoring, fleet card administration, regulatory compliance, and transportation records while coordinating with drivers, mechanics, and service providers to maintain reliable fleet services.

Key Responsibilities

Coordinate daily vehicle dispatch, driver assignments, and transportation requirements based on business needs.
Monitor vehicle utilization, mileage, trip records, and fleet availability to ensure efficient operations.
Schedule and oversee preventive maintenance, repairs, inspections, and vehicle servicing activities.
Ensure all vehicles maintain valid registrations, insurance coverage, permits, and regulatory requirements.
Administer Fleet Cards, including issuance, monitoring, reconciliation, and validation of fuel transactions.
Track fuel consumption, identify unusual transactions, and investigate potential misuse or discrepancies.
Maintain accurate fleet records, including vehicle history, maintenance logs, fuel usage, incidents, and vendor information.
Prepare regular reports on fleet utilization, operating costs, fuel consumption, maintenance expenses, and vehicle performance.
Coordinate with drivers, mechanics, vendors, and external service providers to ensure timely and quality fleet support.
Monitor driver compliance with company policies, safety standards, and transportation regulations.
Support audits, investigations, and continuous improvement initiatives related to fleet management and cost optimization.

Qualifications

Bachelor’s Degree in Logistics, Transportation Management, Engineering, Business Administration, or a related field.
At least 2-3 years of experience in fleet management, transportation, logistics, or vehicle administration.
Knowledge of fleet operations, vehicle maintenance, dispatch coordination, and transportation regulations.
Experience in fuel monitoring, fleet card administration, cost tracking, and record management.
Understanding of vehicle registration, insurance requirements, safety standards, and regulatory compliance.
Proficiency in Microsoft Office applications and fleet management or GPS monitoring systems.
Strong analytical, organizational, and problem-solving skills.
Excellent communication, coordination, and stakeholder management abilities.
Valid driver's license and practical knowledge of vehicle operation are an advantage.
Willing to travel, conduct field inspections, and respond to urgent fleet requirements when necessary.