Fleet & Admin Coordinator: Travel & VIP Support

Hammerjack Pty Ltd; Western Visayas; On-site; PHP 420,000 - 520,000; Full time

Job summary

RELX Iloilo is seeking a Fleet and Admin Services Coordinator/Admin Assistant to deliver comprehensive administrative support for the organization. You will prepare correspondence, reports, agendas, and minutes, maintain accurate records, files, and documents, and assist non-executive staff across departments.

The role requires strong organization, clear communication, and reliability in a busy office environment.

Qualifications

• Bachelor's degree holder.
• Basic administrative, coordination, and customer-service skills.
• Good communication, organization, attention to detail, and professional courtesy.
• Ability to follow procedures and resolve routine concerns using existing processes.
• Proficiency with standard business applications (word-processing, presentation, spreadsheet, email, scheduling).
• Willingness to use AI-enabled tools to support work efficiency and security policies.
• Experience in administrative support, travel coordination, or related field is an advantage.

Responsibilities

• Delivery and Vendor Invoice Management: verify deliveries, receive invoices, and organize documents.
• Front Desk Management: assist applicants, visitors, and VIP guests, handle mail and emails.
• Mail and Package Management: manage documents and shipments, monitor cross-charging of costs.
• Shuttle and Driver Management: monitor shuttle requests, prepare utilization reports, manage driver schedules, coordinates vehicle maintenance.
• Meeting and Training Room Reservation Management: approve requests, conduct inspections, generate utilization reports, support room setup.
• VIP Setup and Welcome Screen Management: monitor VIP setups and room configurations, update welcome screens.
• Travel Support for RELX Employees in Iloilo: coordinate travel, arrange hotels and transport per policies, maintain records.
• Administration of Service Tools: manage reservation and shuttle tools, maintain accurate data in tools.

Skills

Administrative skills

Coordination skills

Customer service

Communication

Organization

Education

Bachelor's degree

Tools

Word processing

Presentation software

Spreadsheet software

Email client

Scheduling tools

Job description

RELX Iloilo is seeking a Fleet and Admin Services Coordinator/Admin Assistant to deliver comprehensive administrative support for the organization. You will prepare correspondence, reports, agendas, and minutes, maintain accurate records, files, and documents, and assist non-executive staff across departments.

The role requires strong organization, clear communication, and reliability in a busy office environment.