Fleet and Admin Services Coordinator I

LexisNexis Risk Solutions; Iloilo City; On-site; PHP 300,000 - 420,000; Full time

Job summary

RELX in Iloilo is seeking a Fleet and Admin Services Coordinator/Admin Assistant to perform a broad range of office support, fleet, facilities, and travel coordination tasks. The role supports staff by preparing correspondence, reports, agendas, and minutes, while maintaining accurate records and coordinating vendor invoices, mail, and VIP arrangements.

The position requires basic administration skills, customer service orientation, and the ability to learn enterprise AI tools.

Qualifications

• Bachelor's Degree holder.

Responsibilities

• Delivery and Vendor Invoice Management: receive invoices and verify deliveries.
• Front Desk Management: assist applicants, visitors, and VIP guests; screen mail and emails.
• Mail and Package Management: handle incoming/outgoing documents and monitor shipment costs.
• Shuttle and Driver Management: monitor shuttle requests, schedules, routes, and vehicle maintenance.
• Meeting and Training Room Reservation Management: approve requests and generate utilization reports.
• Travel Support for RELX employees in Iloilo: arrange hotel accommodations and transportation per policy.
• Administration of Service Tools: manage reservation and shuttle tools and keep data up to date.

Education

Bachelor's Degree

Tools

Word processing

Presentation

Spreadsheet

Email

Scheduling tools

Job description

Job Description

The Fleet and Admin Services Coordinator/Admin Assistant performs a wide range of administrative, fleet, facilities, and office-support activities for the organization. The role supports non-executive employees and groups by preparing correspondence, reports, presentations, agendas, and minutes, while maintaining accurate records, files, and documents related to assigned responsibilities. The role coordinates fleet and shuttle services, driver schedules, meeting and training room reservations, front-desk services, vendor invoices, mail and package handling, VIP arrangements, and travel-support requirements for RELX employees travelling to Iloilo, including hotel accommodations, transportation, and other related travel needs.

Accountabilities

• Delivery and Vendor Invoice Management
  • Receive and verify all deliveries.
  • Receive invoices from vendors
  • Collate, organize, file, and monitor related documents.
• Front Desk Management
  • Assist applicants, visitors, and VIP guests.
  • Receive, screen, visitors, mail, and emails as needed.
• Mail and Package Management
  • Manage incoming and outgoing documents, packages, and other work-related items.
  • Monitor the cross-charging of shipment costs by division cost center.
• Shuttle and Driver Management
  • Monitor and handle shuttle requests through the shuttle tool.
  • Prepare shuttle-utilization reports.
  • Manage driver schedules and update shuttle routes as needed.
  • Coordinate vehicle maintenance schedules, including car washing, interior detailing, and repairs.
• Meeting and Training Room Reservation Management
  • Approve and monitor meeting and training room requests.
  • Conduct walkthrough inspections of meeting and training rooms.
  • Generate monthly utilization reports.
  • Support room setup requirements based on approved requests.
• VIP Setup and Welcome Screen Management
  • Monitor VIP setups and other room setups based on approved requests.
  • Update and maintain welcome screens for VIP visitors.
• Travel Support for RELX Employees in Iloilo
  • Coordinate travel-support requirements for RELX employees travelling to Iloilo.
  • Arrange hotel accommodations and hotel transportation, in accordance with company policies and approved travel requests.
  • Provide other necessary travel support, including coordination with hotels, transport providers, and relevant internal stakeholders.
  • Maintain accurate records and ensure timely processing of travel-related requests and expenses.
• Administration of Service Tools
  • Manage and support the use of meeting and training room reservation tools.
  • Manage and support the use of the shuttle request tool.
  • Maintain accurate data and records within assigned administrative tools.

Qualifications

• Bachelor's Degree holder
• Has basic administrative, coordination, and customer-service skills.
• Demonstrates good communication, organization, attention to detail, and professional courtesy.
• Is able to follow defined procedures and resolve routine concerns using existing processes.
• Is comfortable using standard business applications, including word-processing, presentation, spreadsheet, email, and scheduling tools.
• Is open to, willing to use, and accepts the use of approved AI-enabled tools to support work efficiency and quality, in compliance with company policies, data privacy requirements, and information-security guidelines.
• Work experience in administrative support, customer service, travel coordination, or a related field is an advantage.
• Perform other duties as assigned by management.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.

Additional Information

We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

Equal Opportunity and EEO

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. USA Job Seekers: EEO Know Your Rights.

RELX is a global provider of information-based analytics and decision tools for professional and business customers, enabling them to make better decisions, get better results and be more productive. Our purpose is to benefit society by developing products that help researchers advance scientific knowledge; doctors and nurses improve the lives of patients; lawyers promote the rule of law and achieve justice and fair results for their clients; businesses and governments prevent fraud; consumers access financial services and get fair prices on insurance; and customers learn about markets and complete transactions. Our purpose guides our actions beyond the products that we develop. It defines us as a company. Every day across RELX our employees are inspired to undertake initiatives that make unique contributions to society and the communities in which we operate.