Fleet and Admin Services Coordinator I

RELX; Iloilo City; On-site; PHP 360,000 - 480,000; Full time

Job summary

RELX in Iloilo City seeks an Fleet and Admin Services Coordinator/Admin Assistant to handle a wide range of administrative duties, including fleet coordination, front-desk support, travel logistics, and meeting-room management. The role supports staff with documentation, reports, and records while ensuring efficient office operations.

The ideal candidate will hold a Bachelor’s degree and demonstrate strong organization, communication, and customer-service skills, with a readiness to utilize

Qualifications

• Bachelor’s degree required.
• Administrative, coordination, and customer-service skills.
• Strong communication, organization, and attention to detail.
• Able to follow procedures and resolve routine concerns.
• Proficient with basic business apps: word, slide, spreadsheets, email, scheduling.
• Willing to use AI-enabled tools in compliance with policies.
• Experience in admin support, customer service, travel coordination a plus.
• Able to learn and apply enterprise AI tools to support workflows.

Responsibilities

• Coordinate fleet and shuttle services, driver schedules, and travel needs.
• Manage front-desk services and VIP arrangements.
• Handle vendor invoices and mail/package processing.
• Oversee shuttle utilization reports and vehicle maintenance.
• Manage meeting/training room reservations and room setups.
• Maintain welcome screens and VIP setups.
• Provide travel support for RELX employees visiting Iloilo City.
• Maintain data in administrative tools and tools for reservations.

Skills

Administrative support

Coordination

Customer service

Communication

Organization

Attention to detail

Professional courtesy

AI-enabled tools

Education

Bachelor’s degree

Tools

MS Office

Word

Excel

PowerPoint

Email clients

Scheduling tools

Job description

Job Description: The Fleet and Admin Services Coordinator/Admin Assistant performs a wide range of administrative, fleet, facilities, and office-support activities for the organization. The role supports non-executive employees and groups by preparing correspondence, reports, presentations, agendas, and minutes, while maintaining accurate records, files, and documents related to assigned responsibilities.

The role coordinates fleet and shuttle services, driver schedules, meeting and training room reservations, front-desk services, vendor invoices, mail and package handling, VIP arrangements, and travel-support requirements for RELX employees travelling to Iloilo, including hotel accommodations, transportation, and other related travel needs.

Accountabilities:

Delivery and Vendor Invoice Management

• Receive and verify all deliveries.
• Receive invoices from vendors
• Collate, organize, file, and monitor related documents.

Front Desk Management

• Assist applicants, visitors, and VIP guests.
• Receive, screen, visitors, mail, and emails as needed.

Mail and Package Management

• Manage incoming and outgoing documents, packages, and other work-related items.
• Monitor the cross-charging of shipment costs by division cost center.

Shuttle and Driver Management

• Monitor and handle shuttle requests through the shuttle tool.
• Prepare shuttle-utilization reports.
• Manage driver schedules and update shuttle routes as needed.
• Coordinate vehicle maintenance schedules, including car washing, interior detailing, and repairs.

Meeting and Training Room Reservation Management

• Approve and monitor meeting and training room requests.
• Conduct walkthrough inspections of meeting and training rooms.
• Generate monthly utilization reports.
• Support room setup requirements based on approved requests.

VIP Setup and Welcome Screen Management

• Monitor VIP setups and other room setups based on approved requests.
• Update and maintain welcome screens for VIP visitors.

Travel Support for RELX Employees in Iloilo

• Coordinate travel-support requirements for RELX employees travelling to Iloilo.
• Arrange hotel accommodations and hotel transportation, in accordance with company policies and approved travel requests.
• Provide other necessary travel support, including coordination with hotels, transport providers, and relevant internal stakeholders.
• Maintain accurate records and ensure timely processing of travel-related requests and expenses.

Administration of Service Tools

• Manage and support the use of meeting and training room reservation tools.
• Manage and support the use of the shuttle request tool.
• Maintain accurate data and records within assigned administrative tools.

Qualifications:

• Bachelor’s Degree holder
• Has basic administrative, coordination, and customer-service skills.
• Demonstrates good communication, organization, attention to detail, and professional courtesy.
• Is able to follow defined procedures and resolve routine concerns using existing processes.
• Is comfortable using standard business applications, including word-processing, presentation, spreadsheet, email, and scheduling tools.
• Is open to, willing to use, and accepts the use of approved AI-enabled tools to support work efficiency and quality, in compliance with company policies, data privacy requirements, and information-security guidelines.
• Work experience in administrative support, customer service, travel coordination, or a related field is an advantage.
• Perform other duties as assigned by management.
• Ability to quickly learn and apply enterprise AI tools and technologies to support technical workflows and business objectives.
  

We are delighted to offer country specific benefits.

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form or please contact 1-855-833-5120.

Criminals may pose as recruiters asking for money or personal information. We never request money or banking details from job applicants.

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.