Fixed Asset Custodian

Mezen Realty & Development Corp.; Quezon City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Mezen Realty & Development Corp. is seeking a Fixed Asset Custodian to ensure accurate recording, safeguarding, and control of the company’s fixed assets across properties and offices.

The role focuses on asset tagging, movement tracking, counts, and reconciliation with accounting records, while supporting internal and external audits and maintaining compliance with internal controls and accounting standards.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Management, or a related field.
• Knowledge of fixed asset accounting, inventory systems, and internal control principles.
• Strong attention to detail and ability to maintain accurate records.
• Proficient in Microsoft Excel and other office productivity tools; experience with asset management systems is an advantage.

Responsibilities

• Maintain an updated and accurate inventory of all fixed assets across properties and offices.
• Ensure proper tagging, labeling, and identification of fixed assets in accordance with company standards.
• Monitor asset movements, transfers, disposals, and retirements with proper approvals.
• Conduct periodic physical asset counts and reconcile with accounting records.
• Coordinate with Accounting, Property Management, IT, and Operations regarding asset acquisition and disposal.
• Safeguard company assets through proper custody, storage, and usage.
• Prepare and submit asset reports and discrepancy recommendations for corrective actions.
• Support audits by providing asset schedules and required documentation.
• Ensure compliance with company policies and accounting standards related to fixed assets.

Skills

Attention to detail

Coordination

Documentation

Communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Management, or a related field

Tools

Microsoft Excel

Asset management systems

Job description

Job Summary

The Fixed Asset Custodian is responsible for the proper recording, monitoring, safeguarding, and control of the company’s fixed assets The role ensures accuracy of asset records, compliance with company policies and accounting standards, and supports audits through effective asset tracking and documentation.

Key Responsibilities

• Maintain an updated and accurate inventory of all fixed assets, including land improvements, buildings, furniture, fixtures, equipment, and IT assets.
• Ensure proper tagging, labeling, and identification of fixed assets in accordance with company standards.
• Monitor asset movements, transfers, disposals, and retirements, ensuring complete documentation and proper approvals.
• Conduct periodic physical asset counts and reconcile results with accounting and asset management records.
• Coordinate with Accounting, Property Management, IT, and Operations teams regarding asset acquisition, assignment, and disposal.
• Safeguard company assets by ensuring proper custody, storage, and usage at assigned properties or offices.
• Prepare and submit asset reports, discrepancies, and recommendations for corrective actions.
• Support internal and external audits by providing asset schedules, reports, and required documentation.
• Ensure compliance with company policies, internal controls, and applicable accounting standards related to fixed assets.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Management, or a related field.
• At least 1–2 years of experience in fixed asset management, inventory control, property administration, or a related role is preferred
• Fresh Graduate is welcome to join.
• Knowledge of fixed asset accounting, inventory systems, and basic internal control principles.
• Strong attention to detail and ability to maintain accurate records.
• Proficient in Microsoft Excel and other office productivity tools; experience with asset management systems is an advantage.
• Good coordination, documentation, and communication skills.