Finance Representative – E-Billing

ThermoFisher Scientific; Quezon City; On-site; PHP 420,000 - 540,000; Full time

Job summary

Thermo Fisher Scientific Manila is seeking a Finance Representative for E-Billing (Accounts Receivable) to ensure accurate invoicing operations within the OtC process. You will monitor e-invoices, resolve discrepancies, and collaborate with Credit & Collections, Customer Care, and other Thermo Fisher departments to maintain smooth cash flow.

We value fluent English, a university degree, and experience in invoice portals.

Qualifications

• Fluent in English.
• University or College degree.
• Proficiency in Microsoft Office (Outlook, Excel).
• Experience in a Shared Service Center in a similar role.
• Experience with invoice portals.

Responsibilities

• Review status of invoices on the E-Invoicing portal.
• Monitor submissions for failures and rejections and take corrective actions.
• Maintain a tracker for failed/rejected invoices and statuses.
• Maintain and update list of customers enrolled in E-Invoicing.
• Onboard new customers to the E-Invoicing portal and obtain necessary approvals.
• Investigate and resolve issues related to failed/rejected, disputed, or incomplete invoices.
• Communicate with internal teams and clients to gather details for invoice corrections.
• Resubmit revised invoices or provide additional documentation within timelines.
• Engage stakeholders to address issues and reduce recurring errors.
• Review invoices for accuracy to ensure policy and SOX compliance.
• Identify gaps and suggest improvements to reduce errors.
• Provide updates to management on rework progress and risks to cash flow.
• Update DTP manuals when required.
• Other duties may be assigned by the Line Manager.

Skills

Effective communication

Attention to detail

Invoice portals familiarity

Assertive communication

Fast-paced environment

Independent work

Time management

Initiative

Analytical ability

Education

University or college degree

Tools

Microsoft Office

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Business Job Title: Finance Representative - E-Billing (Accounts Receivable)

Career Band: 02

Career Track: Associate

Position Location: Manila, Philippines

Direct Reports: No

When you are part of Thermo Fisher Scientific, you’ll do challenging work, and be part of a team that values performance, quality and innovation. As part of a successful, growing, global organization, you will be encouraged to perform at your best. With revenues of $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world.

Position Summary

The Finance Representative - E-Billing will play a key role within the Order-to-Cash (OtC) department, in ensuring seamless invoicing operations, involving monitoring status of e-invoices, and timely rework and resolution of discrepancies.

As part of this role, effective collaboration with external and internal customers, including the Credit and Collections team, Customer Care, and other Thermo Fisher departments, is required, in order to resolve any issues and help drive efficient cash flow management.

Responsibilities

• Accurately review status of invoices on E-Invoicing portal

• Monitor submissions for failures and rejections, and take immediate corrective actions

• Maintain a tracker for all invoices failed and rejected and respective statuses

• Maintain and update list of customers currently enrolled in E-Invoicing

• Facilitate newly onboarding customers to E-Invoicing portal (including filling out customer registration forms, getting necessary approvals, coordinating with CashApps for bank details etc)

• Investigate and resolve issues related to failed/rejected, disputed, or incomplete invoices

• Communicate assertively with internal teams, and clients, to gather necessary details and documents for invoice corrections

• Resubmit revised invoices (or upload additional documentation, ie credit memos) within agreed timelines to minimize payment delays

• Engage with internal and external stakeholders to address issues proactively, and eliminate recurring errors

• Review invoices for accuracy, ensuring compliance with company policies, client guidelines and SOX requirements

• Identify gaps and suggest improvements to reduce errors and streamline operations

• Provide update to management on rework progress and potential significant risk to cash flow

• Additional tasks may include:

• Update DTP manuals when required

• Other additional duties or tasks may be assigned periodically by the Line Manager

Skills & Qualifications Required

Skills

• This position interacts with various levels of internal and external customers, and therefore effective and confident communication skills are required to effectively address issues and provide updates.

• Exceptional attention to detail and accuracy.

• Familiarity with invoice portals and dispute resolution

• Assertive communication skills, with the ability to collaborate effectively with a wide range of people to achieve common goals.

• Comfortable in a fast-paced environment.

• Ability to work independently in order to resolve complex issues and perform first level escalations

• Strong organisational and time management skills to ensure prioritisation and timely completion of tasks and efficiency in handling multiple responsibilities simultaneously.

• Initiative and organisation skills are valuable to ensure the timely completion of a large volume of work

• Problem-solving and analytical ability.

Qualifications and experience

• Fluent in English.

• University or College degree.

• Proficiency in Microsoft Office software is required (Outlook, Excel, etc.).

• Previous work experience in a Shared Service Center in a similar role is required

• Experience with invoice portals

At Thermo Fisher Scientific, each one of our 100,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission - enabling our customers to make the world healthier, cleaner and safer.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.