Accounts Payable Representative II

ThermoFisher Scientific; Quezon City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Accounts Payable II Representative to manage transactional AP activities. You will work with Vendors, Warehouses, Distribution Centers, Product Management, and Audit teams to drive Days Payable using the AP system.

This entry-level to mid-level role focuses on accuracy, vendor communications, and timely invoice processing. The position requires 1 year of accounts payable or related finance experience, with strong Excel skills and detail orientation, in a

Qualifications

• Knowledge of accounting principles and ability to learn quickly.
• Strong communication skills, both written and spoken.
• Proficiency with Microsoft Excel and intermediate data handling.

Responsibilities

• Process accounts payable invoice matching with purchase orders and receipts.
• Verify and code AP invoices and expenses to the correct cost centers.
• Prepare electronics payments and ensure cheques comply with policy.
• Register new vendors in ERP and manage vendor data.
• Handle incoming e-invoices and distribute to AP staff.
• Correspond with vendors and resolve inquiries and discrepancies.
• Reconcile unallocated payments and balance sheet schedules monthly.
• Support audit schedules and ensure SOX/compliance.

Skills

ERP knowledge

MS Excel

Attention to detail

Communication skills

Education

High School Diploma or equivalent

Tools

ERP System

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

At Thermo Fisher Scientific, our Finance teams are important to our business and functional teams to make educated, sound decisions that drive our Mission and make us a stable and trusted industry leader. From Financial Planning & Analysis, Tax, Treasury, Financial Reporting, Audit, Investor Relations, Strategy & Corporate Development to Accounting, our Finance functions have a diverse and global presence, providing significant opportunities to develop outstanding career experiences and perspectives.

How you will make an impact

Seeking an Accounts Payable II Representative who is a master of transactional excellence related to Accounts Payable. This role will require intermediate level knowledge and experience. They will partner with a broad number of external and internal business partners, such as Vendors, Warehouses, Distribution Centers, Product Management, Accounting, Rebate Teams, Compliance & Audit. The focus is on driving Days Payable for vendors in their portfolio, using Thermo Fisher's Accounts Payables system.

What you will do

• Process accounts payable invoice matching and verification with purchase orders, delivery order/goods receipts


• Ensure accounts payable invoice and expenses claims are accurate, properly coded and approved by relevant cost center Manager


• Generates electronics (online) payments to vendors, ensure cheques are authorized and in line with Corporate Policy and processes


• New Vendor registration to ERP


• Manage incoming e-invoice, sort and distribute to relevant AP personnel in charge


• Correspond with vendors and respond to inquiries, perform Supplier Statement reconciliation


• Clear and reconcile unallocated payments in ERP systems


• Ensure completeness of balance sheet schedule every month, include reconciliation of payments, prepare analysis of accounts, monitor accounts to ensure payments are up to date


• Research and resolve invoice/GRIR discrepancies issues


• Prepare journal voucher, ensure timely closing of AP module


• Collaborate closely with internal and external auditors, prepare audit schedules and ensure compliance to SOX and statutory requirements


• Other related duties as required and/or assigned

How you will get here

Requirements

• High School Diploma or equivalent


• 1 year of accounts payable or related finance experience in a shared services environment

Knowledge, Skills, Abilities

• Ability to quickly learn organization specific computer applications, ability to learn accounting principles


• Good spoken and written communication skills are required to collaborate with various partners


• Microsoft Excel skills (intermediate requirement)


• High attention to detail and accuracy as data entry is a critical component of role

Travel Requirements

• Less than 10%

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.