Finance Assistant I Hybrid

Cloudstaff Philippines Inc.; Philippines; On-site; PHP 210,000 - 270,000; Full time

Benefits offered by this job

Health & life insurance

Flexible leave

Mid-year parties

Career advancement

Company laptop

Fiber internet

Tech-on-Wheels

Social clubs

International career growth

Referral incentives

In-house psychiatrist

Employee Share Units

Dream Points program

Job summary

Cloudstaff Philippines Inc. seeks a highly organised Finance Assistant to support AP processing and general admin within the Finance & Administration team. The role collaborates with the broader finance group handling AP, AR, general accounting, tax and other admin tasks.

The position reports to a senior member of the Administration Team, contributing to accurate financial records and efficient supplier management across the ERP, DocuSign, EFTSure, and Zeno platforms.

Qualifications

• Experience with accounts payable and supplier management.
• Familiarity with ERP systems and document workflows.
• Strong attention to detail in financial records.

Responsibilities

• Investigate and resolve invoice discrepancies.
• Review and process new supplier and customer applications received through DocuSign.
• Verify supplier information, including validation of bank account details (EFTSure).
• Create and maintain supplier records within the ERP system.
• Administer the company's employee expense management platform (Zeno).
• Review and process consolidated supplier invoices, ensuring compliance with approved contractual pricing and terms.
• Reconcile supplier statements and follow up outstanding items.
• Maintain accurate supplier documentation and records.
• Manage vehicle registration renewals and associated administration.

Skills

Accounts Payable

Vendor management

DocuSign

ERP system

Attention to detail

Tools

DocuSign

EFTSure

ERP system

Zeno expense platform

Job description

Job Description

We are seeking a highly organised and detail-oriented Finance Assistant to join our Finance & Administration team. This role supports the day-to-day processing and administration of Accounts Payable (AP) and general administrative functions.

The role reports to a senior member of the Administration Team and works closely with the wider finance team responsible for Accounts Payable, Accounts Receivable, General Accounting, Tax, and other administration activities.

Qualifications and Requirements

Key Responsibilities

Accounts Payable Support

• Investigate and resolve invoice discrepancies.

• Review and process new supplier and customer applications received through DocuSign.

• Verify supplier information, including validation of bank account details (EFTSure).

• Create and maintain supplier records within the ERP system.

• Administer the company's employee expense management platform (Zeno).

• Review and process consolidated supplier invoices, ensuring compliance with approved contractual pricing and terms.

• Reconcile supplier statements and follow up outstanding items.

• Maintain accurate supplier documentation and records.

• Manage vehicle registration renewals and associated administration.

Perks and Benefits

Benefits and perks:

• Comprehensive health and life insurance starting on your 16th day of employment, including coverage for one free dependent
• Flexible leave credits that can be used for vacation, emergencies, and sick leave
• Exciting Mid-Year Parties with giveaways and cash prizes!
• Endless opportunities for career advancement
• We set you up for success with a company-provided PC/laptop and fiber internet connection
• Tech-on-Wheels support
• Join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and networking opportunities
• Unlimited cash incentives for successful referrals
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points – redeemable for useful items like appliances, kitchen gadgets, and more

CLOUDSTAFF: BUILD YOUR CAREER, ANYWHERE

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

WHY CLOUDSTAFF IS THE #1 WORKPLACE?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.