Finance & Accounts Assistant - 1688037

People Work Smart Services Philippines Inc; Central Luzon; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Work-life balance

HMO for you and dependents

Job summary

People Work Smart Services Philippines Inc is seeking a Finance & Accounts Assistant to support day-to-day financial operations, including AP, AR, invoice processing, and reporting. You will ensure accurate coding, timely payments, and effective communication with suppliers and customers.

Based in the Philippines, you will collaborate with Finance and Operations teams, assist with month-end activities, and look for ways to improve processes while maintaining strong controls and compliance.

Qualifications

• Experience in Accounts Payable and Accounts Receivable, Finance Administration, or similar roles.
• Good understanding of basic accounting principles and coding.
• Experience processing invoices, payments, and reconciliations.
• Familiarity with chart of accounts and general ledger codes desirable.
• Strong communication with suppliers and customers; accurate data entry.

Responsibilities

• Process supplier invoices in line with policies.
• Match invoices to POs and delivery notes; resolve discrepancies.
• Prepare supplier payments and reconcile statements.
• Prepare customer invoices and issue credit notes.
• Perform reconciliations and assist with financial reporting.
• Maintain accurate accounting records and assist with month-end tasks.
• Coordinate with suppliers and internal teams to resolve issues.

Skills

Accounts Payable

Accounts Receivable

Finance Admin

Accounting Support

Invoice Processing

ERP Systems

Excel

Communication Skills

Time Management

Attention to Detail

Tools

Accounting Software

ERP Systems

Job description

Finance & Accounts Assistant

Position Summary

The Finance & Accounts Assistant supports the day-to-day financial and administrative operations of the business, with a focus on accounts payable, accounts receivable, invoice processing, payment coordination, reconciliations, and financial reporting.

The role requires strong attention to detail, organisation, and problem-solving skills, with the ability to manage routine finance processes, investigate discrepancies, communicate with suppliers and customers, and provide general administrative support to the Finance and Operations teams.

Key Responsibilities

Accounts Payable (AP)

• Receive, review, and accurately process supplier invoices in accordance with company policies and procedures.
• Match supplier invoices against purchase orders, delivery notes, and supporting documentation.
• Investigate invoice discrepancies, pricing differences, and missing documentation, coordinating with suppliers and internal departments to resolve issues.
• Assign appropriate account codes and ensure invoices are accurately recorded in the accounting system.
• Prepare and process supplier payments, including scheduled payment runs and international payments where required.
• Reconcile supplier statements and outstanding purchase orders, following up on discrepancies and unresolved items.
• Maintain accurate supplier records and assist with new vendor applications and account setup.
• Process supplier credit applications and maintain supporting documentation.

Accounts Receivable (AR)

• Prepare, process, and issue customer invoices and credit notes.
• Monitor outstanding customer invoices and review aged receivables reports.
• Follow up overdue customer accounts through email and phone communication.
• Investigate payment delays, invoice disputes, and outstanding queries, coordinating with relevant departments to resolve issues.
• Allocate and record customer payments accurately.
• Maintain accurate customer account records and provide updates on outstanding balances and collection status.

Reconciliations & Financial Reporting

• Perform regular supplier, customer, bank, credit card, and prepaid card reconciliations as required.
• Investigate discrepancies and ensure financial records are accurate and up to date.
• Prepare and maintain accounts payable and receivable ageing reports.
• Assist with financial reporting, sales commission reports, and other operational reports.
• Compile and maintain quoting data, transaction records, and supporting financial documentation.
• Assist with month-end and other periodic accounting activities.

Purchasing & Project Administration

• Assist with raising and tracking purchase orders.
• Follow up outstanding purchase orders and coordinate with suppliers regarding delivery and documentation.
• Match invoices with proof of delivery and delivery notes.
• Maintain accurate project, supplier, customer, and purchasing records.
• Assist with project setup, job entry, and related administrative processes.
• Compile and distribute supporting documents to customers and internal teams as required.

General Administration & Process Improvement

• Maintain organised digital filing systems and accurate financial and administrative records.
• Assist with supplier and customer account documentation and payment approval workflows.
• Coordinate general administrative tasks, including travel bookings, accommodation, vehicle hire, office supplies, and supplier quotations where required.
• Support internal teams with routine administrative and operational tasks.
• Identify opportunities to improve finance processes, documentation, and reporting efficiency.
• Ensure transactions and documentation comply with company policies and procedures.
• Perform other finance and administrative duties as required.

Skills and Experience

• Previous experience in Accounts Payable, Accounts Receivable, Finance Administration, Accounting Support, or a similar role.
• Good understanding of basic accounting principles, account coding, and financial processes.
• Experience processing supplier invoices, customer invoices, and payments.
• Experience with invoice matching, purchase orders, and account reconciliations.
• Familiarity with chart of accounts, general ledger codes, or nominal codes is desirable.
• Experience following up outstanding invoices and communicating with suppliers and customers.
• Strong attention to detail and accuracy in financial data entry and record keeping.
• Good numerical, analytical, and problem-solving skills.
• Proficiency in Microsoft Excel and other standard office applications.
• Experience using accounting software, ERP systems, or invoice-processing platforms is highly desirable.
• Strong written and verbal communication skills.
• Excellent organisational and time-management skills, with the ability to prioritise tasks and manage deadlines.
• Ability to work independently and collaboratively across Finance, Purchasing, Sales, and Operations teams.
• Adaptability and willingness to learn new systems and processes.

Why You'll Love Working With Us

• Competitive salary and benefits
• A company that's growing with stability, vision and momentum
• Fun, supportive and collaborative culture
• Great clients you'll actually enjoy working with
• Clear focus on work-life balance
• Real career growth opportunities as the business expands
• Get covered from Day 1 with HMO benefits for you and up to 2 dependents