Finance Administrator

Build Launch; Philippines; On-site; PHP 391,000 - 580,000; Full time

Job summary

Build Launch is seeking a Finance Admin to support its financial and administrative operations in the Philippines. You will handle invoicing, payment tracking, bank reconciliations, and financial reporting while ensuring accuracy, confidentiality, and timely communication with teams.

You will also manage records in Notion and Xero, prepare reports, assist with payroll, and help maintain budgets and service agreements.

Qualifications

• Graduate of a degree in accounting or related field.
• Strong attention to detail and accuracy.
• Proficiency with financial systems and software (Xero).
• Excellent organisational and time management skills.
• Strong communication and coordination abilities.

Responsibilities

• Handle accounts payable and receivable processes.
• Process invoices, subscriptions, reimbursements, and client billing.
• Reconcile bank transactions and financial records in Xero.
• Monitor overdue invoices and payment systems.
• Assist with payroll and timesheet verification.
• Prepare financial reports, cash flow updates, and summaries.
• Maintain accurate records and filing systems.
• Prepare and manage reports for new/renewed accounts and discrepancies.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Confidentiality

Process improvement

Multitasking

Education

Bachelor of Science in Accountancy

Tools

Xero

Notion

Microsoft Outlook

Wise

Stripe

Job description

The Finance Admin is responsible for supporting the company’s financial and administrative operations by ensuring accurate financial processing, organised records, timely reporting, and efficient coordination across the business.

This role manages day-to-day finance administration, including invoicing, payment tracking, bank reconciliations, financial reporting, and documentation. The Finance Admin also supports general administration, compliance recordkeeping, and the effective use of business systems such as Xero and Notion.

The role requires strong attention to detail, confidentiality, organisation, and proactive communication to ensure smooth and efficient business operations.

Key Responsibilities

1. Finance Administration

• Manage accounts payable and accounts receivable processes.
• Process invoices, subscription payments, reimbursements, and client billing.
• Reconcile bank transactions, expenses, and financial records using Xero.
• Monitor and follow up on outstanding invoices and overdue payments through GoCardless and other payment systems.
• Assist with payroll preparation and timesheet verification as required.
• Prepare financial reports, summaries, and cash flow tracking updates.
• Maintain accurate and up-to-date financial records, documentation, and filing systems.
• Assist with budgeting and expense monitoring, including maintaining the budget tracker.
• Prepare reports on new accounts and renewed accounts.
• Review gross revenue and net pay reports, identify discrepancies, and investigate variances.
• Support financial audits and ensure records are complete and properly maintained.

2. General Administration

• Maintain and organise company records, databases, and operational documents using Notion.
• Coordinate internal communications, schedules, and meetings through Microsoft Outlook.
• Prepare administrative documents, reports, letters, and meeting notes.
• Monitor and maintain compliance-related records and company documentation.
• Ensure company files, records, and systems remain accurate, organised, and up to date.
• Support management with operational and administrative tasks across departments.
• Assist with improving administrative processes and maintaining efficient workflows, including communicating with talents and clients, managing accounts, and handling email correspondence.
• Prepare and manage Service Agreements and Renewal Agreements for clients.

Key Objectives

• Ensure accurate, timely, and efficient financial processing and recordkeeping.
• Maintain organised and reliable financial and administrative systems.
• Support effective cash flow monitoring, payment tracking, and financial reporting.
• Ensure accurate reporting of new accounts, renewed accounts, gross revenue, and net pay.
• Identify and resolve financial discrepancies and reporting variances in a timely manner.
• Support smooth business operations through proactive coordination and communication.
• Maintain positive working relationships with clients, management, and internal stakeholders.
• Improve operational efficiency through the effective use of business systems and processes.
• Ensure compliance with company procedures, documentation standards, and financial practices.
• Maintain confidentiality and integrity when handling financial and company information.

Key Systems and Tools

• Xero: Financial management, invoicing, bank reconciliation, and reporting.
• GoCardless: Payment processing and monitoring.
• Notion: Recordkeeping, documentation, and operational management.
• Microsoft Outlook: Email communication, scheduling, and meeting coordination.
• Wise: International payments, transfers, and payment management.
• Stripe: Payment processing, invoicing, and transaction management.

Skills and Competencies

• Graduate of Bachelor of Science in Accountancy, Accounting Technology, Finance, or a related field.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Proficiency in Xero and familiarity with financial systems.
• Strong communication and coordination skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive approach to identifying issues and improving processes.
• Ability to manage multiple tasks and meet deadlines.