Accounts & Operations Administration

York Hamilton; Philippines; Remote; PHP 180,000 - 320,000; Part time

Benefits offered by this job

Remote work

Growth opportunities

Job summary

York Hamilton seeks an Accounts & Ops Administrator to provide accurate accounts, payroll, administrative and operational support to maintain reliable financial records and smooth day-to-day business operations.

This role is part-time for 03 months, then review for potential transition to full-time, with remote work from Vietnam or Philippines. ASAP. Strong English communication and Xero experience preferred to support the finance team.

Qualifications

• Process customer invoices and support AR/AP activities.
• Match and reconcile bank transactions and receipts in Xero.
• Prepare and process employee payroll information.
• Maintain accurate financial records and supporting documentation.
• Assist with financial administration and reporting.
• Ensure confidentiality of payroll information.

Responsibilities

• Generate jobsheets for operational and scheduling requirements.
• Review jobsheets for accuracy and completeness.
• Monitor jobsheets to ensure work is recorded and followed up.
• Identify missing information, discrepancies and outstanding jobs.
• Coordinate with relevant team members to resolve jobsheet issues.
• Update jobsheets and maintain accurate operational records.

Skills

Numerical accuracy

Accounts receivable

Accounts payable

Payroll processing

Data entry

English communication

Time management

Organizational skills

Independent work

Education

Business administration or accounting qualifications

Tools

Xero

Job description

• Long-term position with job security and opportunities for professional growth.
• Work remotely with flexibility from the comfort of your home office.
• Amazing support from both the local and international community.

• Long-term position with job security and opportunities for professional growth.
• Work remotely with flexibility from the comfort of your home office.
• Amazing support from both the local and international community.

Accounts & Operations Administration

(part-time for 03 months, then review for potential transition to a full-time position)

Remote (Vietnam or Philippines)

ASAP

Job Summary

Provide accurate and timely accounts, payroll, administrative and operational support to maintain reliable financial records, effective payroll processes and smooth day-to-day business operations.

Key Responsibilities

Accounts Administration

• Process customer invoices
• Support accounts receivable and accounts payable activities.
• Monitor outstanding customer payments and supplier invoices
• Match and reconcile bank transactions, customer receipts and supplier payments in Xero.
• Investigate unmatched, incorrectly allocated or discrepant transactions.
• Maintain accurate financial records and supporting documentation.
• Assist with financial administration and reporting.

Payroll Administration

• Prepare and process employee payroll information.
• Meet all payroll processing deadlines.
• Maintain employee leave balances and payroll records
• Enter payroll information accurately into relevant systems.
• Support payroll-related superannuation and statutory reporting and payments
• Investigate payroll discrepancies and coordinate their resolution.
• Maintain the confidentiality of employee and payroll information.

Jobsheet Management

• Generate jobsheets for operational and scheduling requirements.
• Review jobsheets for accuracy and completeness.
• Monitor jobsheets to ensure work is recorded and followed up.
• Identify missing information, discrepancies and outstanding jobs.
• Coordinate with relevant team members to resolve jobsheet issues.
• Update jobsheets and maintain accurate operational records.

Extension Charging and Monitoring

• Monitor extensions and record applicable charges accurately.
• Prepare and process extension charges in accordance with company procedures.
• Track extension dates, charges and outstanding actions.
• Review extension records for missed or incorrect charges.
• Follow up outstanding extensions with relevant staff or customers.
• Maintain accurate extension records and supporting documentation.
• Escalate unresolved discrepancies and issues for further investigation.

General Administration and Operations Support

• Provide administrative support for daily business operations.
• Enter and maintain accurate data across business systems.
• Manage records, documents and filing systems.
• Liaise with internal teams, customers and suppliers on accounts and operational matters.
• Identify administrative issues and coordinate their resolution.
• Support process improvements that increase accuracy and efficiency.
• Complete additional administrative and operational tasks as required.

Key Skills

• Demonstrated attention to detail and numerical accuracy.
• Understanding of accounts receivable and accounts payable processes.
• Experience using Xero or the ability to learn the system quickly .
• Understanding of payroll processes and employee entitlements.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Accurate data-entry and general computer skills.
• Clear written and verbal communication skills.
• Strong problem-solving and discrepancy-resolution skills.
• Ability to work independently and collaboratively.
• Proactive, methodical and confidential approach to financial administration.

Experience and Qualifications

• Previous experience in accounts administration, payroll or operations support.
• Basic bookkeeping and financial administration experience.
• Experience using Xero and payroll software.
• Understanding of payroll requirements, employee entitlements and record keeping.
• Qualifications in business administration, bookkeeping or accounting are desirable but not essential.

• Good English communication skills

Key Performance Outcomes

• Accurate and timely transaction matching and reconciliation in Xero.
• Effective completion of accounts receivable and accounts payable tasks.
• Accurate and timely payroll processing.
• Accurate maintenance of employee and payroll records.
• Timely preparation, review and updating of jobsheets.
• Accurate processing and monitoring of extension charges.
• Prompt identification and resolution of discrepancies.
• Complete and reliable financial, payroll and operational records.
• Timely completion of administrative tasks and support activities.

Pre-hiring Requirements: (Not mandatory at this stage, but great to have ready)

• 3 Character references (should be your current/previous lead or manager)
• Valid copy of NBI Clearance (for Filipino candidates)
• Valid copy of Police Clearance Certificate (for non-Filipino candidates)