Admin & Accounting Officer

Woodlane Events Place Inc.; Las Piñas; Vor Ort; PHP 420.000 - 700.000; Vollzeit

Zusammenfassung

Woodlane Events Place Inc. is seeking an Admin & Accounting Officer in the Metro Manila area. The role balances administrative duties with basic accounting, ensuring smooth day-to-day office operations while maintaining accurate financial records.

The ideal candidate will have 2–4 years of related experience, strong organizational skills, and proficiency with standard accounting software. Responsibilities include payroll support, compliance, reporting, and coordination with other departments.

Qualifikationen

• Bachelor’s degree in business administration, accounting, finance, or related field required.
• 2–4 years of experience in administrative or accounting roles preferred.
• Strong organizational and multitasking abilities; attention to detail essential.

Aufgaben

• Oversee day-to-day administrative operations, scheduling, correspondence, and file management.
• Maintain financial records, process invoices, expenses, accounts payable/receivable, and general ledger reconciliations.
• Assist payroll processing and employee benefits records management.
• Ensure compliance with local financial regulations and assist in tax filings and regulatory reports.
• Support month-end/year-end closings and audits; collaborate with finance team.
• Provide cross-departmental support including HR, marketing, and operations.

Kenntnisse

Organizational Skills

Attention to Detail

Technical Proficiency

Communication Skills

Time Management

Accounting Knowledge

Discretion and Integrity

Ausbildung

Bachelor’s degree in business administration, accounting, finance, or related field

Tools

QuickBooks

SAP

Jobbeschreibung

Position Overview

The Admin & Accounting Officer is responsible for managing both administrative and accounting functions within the organization. This role involves handling day-to-day office operations, maintaining financial records, processing transactions, and ensuring compliance with financial regulations. The ideal candidate is organized, detail-oriented, and capable of multitasking, with a strong understanding of both administrative duties and basic accounting principles.

Key Responsibilities

Administrative Duties

• Oversee daily office operations, including scheduling, correspondence, and file management.


• Maintain office supplies and equipment, ensuring that the office runs smoothly.


• Assist in the preparation of reports, presentations, and other documents as required.


• Coordinate meetings, appointments, and travel arrangements for staff.


• Handle incoming and outgoing communications, including emails, phone calls, and mail.

Financial Record-Keeping

• Maintain accurate financial records, including invoices, receipts, and expense reports.


• Process accounts payable and accounts receivable, ensuring timely payment and collection.


• Record and reconcile financial transactions in the general ledger.


• Assist in the preparation of financial statements, reports, and budgets.

Payroll and Benefits Administration

• Assist with payroll processing, ensuring employees are paid accurately and on time.


• Manage employee benefits records, including health insurance and retirement plans.


• Handle employee expense claims and reimbursements.

Compliance and Reporting

• Ensure compliance with local, state, and federal financial regulations.


• Assist in the preparation and filing of tax returns and other regulatory documents.


• Prepare and submit required financial and administrative reports to management.

Bank Reconciliation and Cash Management

• Perform regular bank reconciliations to ensure accuracy in financial records.


• Manage petty cash and ensure proper documentation of all cash transactions.


• Monitor cash flow and ensure adequate funds are available for operations.

Support for Accounting Processes

• Assist in month-end and year-end closing processes.


• Provide support during audits by preparing necessary documentation and responding to inquiries.


• Collaborate with the finance team to ensure accurate financial reporting.

General Office Management

• Ensure that office policies and procedures are followed.


• Handle confidential information with discretion and maintain privacy in all financial and administrative matters.


• Provide support to other departments as needed, including HR, marketing, and operations.

Key Skills and Qualifications

• Organizational Skills: Strong organizational and multitasking abilities to manage both administrative and accounting duties efficiently.


• Attention to Detail: High level of accuracy and attention to detail in all tasks, particularly in financial record-keeping.


• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software (e.g., QuickBooks, SAP).


• Communication Skills: Excellent verbal and written communication skills.


• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.


• Accounting Knowledge: Basic understanding of accounting principles, practices, and financial reporting.


• Discretion and Integrity: Ability to handle confidential information with a high level of discretion and integrity.

Education and Experience

• Education: Bachelor’s degree in business administration, accounting, finance, or a related field.


• Experience: Minimum of 2-4 years of experience in an administrative or accounting role, or a combination of both.


• Certification: Relevant certifications in accounting or office administration are advantageous.