Administration and Accounts Assistant

The Essential Healthcare Group; Taguig; On-site; PHP 268,000 - 357,000; Full time

Job summary

The Essential Healthcare Group is seeking an administrative and bookkeeping assistant to support data migration and accurate record-keeping in Xero. You will enter invoices, bills and transactions, assist with AP/AR, and help with month-end tasks while maintaining organised records.

Fluent English is essential for communication with clients and colleagues; experience in outsourcing or shared services is a plus, along with basic bookkeeping knowledge.

Qualifications

• Experience with data migration and maintaining data accuracy.
• Hands-on Xero experience for transactions and reconciliations.
• Background in accounts administration or bookkeeping support.
• Fluent written and spoken English.
• Proficiency in Excel or Google Sheets.

Responsibilities

• Migrate data and ensure accuracy, following templates.
• Enter invoices, bills and transactions using coding guidance.
• Support accounts payable/receivable and prepare payment lists.
• Assist with bank reconciliations and flag discrepancies.
• Organise documents and assist with basic reports and month-end.
• Maintain spreadsheets and electronic files; data entry and admin tasks.

Skills

Data migration

Data entry

Bookkeeping

Accounts payable

Accounts receivable

Excel/Sheets

English communication

Attention to detail

Education

Accounting training / Xero certification

Tools

Xero

Job description

Provide accurate administrative and accounts support, with a focus on migrating data, entering and maintaining records in Xero, and completing basic bookkeeping tasks. The role requires fluent written and spoken English to communicate clearly with clients and colleagues and resolve information gaps.

Key responsibilities

Data migration and record accuracy

Prepare, clean and organise source data for migration, following agreed templates and instructions.

Assist with importing data into Xero and updating contact, invoice, bill and transaction records.

Compare migrated records with source information, identify duplicates or missing data, and maintain a log of issues for review.

Accounts and bookkeeping support

Enter invoices, bills, receipts and other financial transactions accurately, using approved coding guidance.

Assist with accounts payable and receivable, including maintaining records and preparing payment or outstanding invoice lists for review.

Support routine bank reconciliations and flag unmatched transactions or discrepancies to the supervisor.

Organise supporting documents and assist with basic financial reports and month end preparation.

Administration and communication

Maintain spreadsheets, electronic files and document registers, and complete general data entry and administrative tasks.

Communicate professionally in English, clarify instructions and request missing information promptly.

Provide progress updates on assigned work and elevate errors, delays or unclear accounting treatment.

Protect confidential client and financial information and follow approved access and document handling procedures.

Hands on experience using Xero for transaction entry, invoicing, bills and basic bank reconciliation.

Previous experience in accounts administration, bookkeeping support or a similar administrative role.

Fluent written and spoken English, with the ability to understand instructions and communicate clearly with clients and colleagues.

Basic understanding of bookkeeping principles, accounts payable and receivable, and financial record keeping.

Strong attention to detail, accurate data entry skills and a methodical approach to checking work.

Confidence using Microsoft Excel or Google Sheets to organise, check and maintain data.

Ability to prioritise tasks, meet agreed deadlines and handle confidential information responsibly.

Data migration, bulk data imports or transferring records between accounting systems.

Experience supporting clients in an outsourcing or shared services environment.

Relevant accounting or bookkeeping training, or Xero certification.

Performance expectations

Records and transactions are accurate, complete and supported by source documents.

Migration checks are completed and discrepancies are logged and escalated promptly.

Assigned tasks are completed within agreed deadlines, with clear progress updates.

Communication is professional and confidential information is handled appropriately.

The role provides administrative and basic accounting support under agreed procedures. Payments, write offs, material adjustments and complex accounting matters must be referred to the authorised supervisor or accountant for approval.