Field Finance Assistant

Good Neighbors International Phils. Branch Inc.; Gigmoto; On-site; PHP 240,000 - 420,000; Full time

Job summary

Good Neighbors International Phils. Branch Inc. seeks a detail-oriented Finance/Administrative staff to support finance monitoring, banking entries, and audit-ready documentation in a NGO setting in the Philippines.

The role requires strong numerical skills, confidentiality, and teamwork with cross-functional staff. Responsibilities include daily banking, Docswave approvals, petty cash management, monthly QBO reconciliations, and preparation of financial reports for head office audits.

Qualifications

• Bachelor's degree in accounting, management or related field is required.
• A minimum of 2 years experience in finance/admin, preferably with an international NGO.
• Knowledge of Quickbooks is preferred.
• Detail-oriented with strong numerical accuracy and deadline discipline.
• Strong written and verbal communication and ability to work in a team.

Responsibilities

• Finance monitoring and daily update of finance monitoring files and transactions.
• Daily upload of banking transactions via BDO Business Online Banking; print and upload checks vouchers.
• Docswave: daily approval of transactions.
• Petty Cash Fund: approve PCF requests and related expenses.
• Bank reconciliation and finalization of Quickbooks Online (QBO) on a monthly basis.
• Prepare monthly financial reports and extract files from QBO with proper tagging.
• Prepare hard copies for audit and send documents to Head Office for review.
• Review compliance monitoring and recommend actions for non-compliance.

Skills

Attention to detail

Confidentiality

Communication skills

Interpersonal skills

Teamwork

Quickbooks

Education

Bachelor's degree in accounting/management

Tools

Quickbooks

Job description

Daily Task

• Finance Monitoring

1. Update of finance monitoring files transactions
2. Collection and checking hard copy documentations based on approved document and update in finance monitoring

• Business online Banking

1. Daily upload transactions in BDO Business Online Banking
2. Daily printing of corporate checks , scan and upload of checks voucher and request for validation to the Field Manager/Finance Manager

• Docswave

1. Daily approval of Docswave transactions

• Petty Cash Fund Custodian

1. Approval and release of PCF requests
2. Approval of expense of PCF requests

Weekly Task

• Quickbooks

1. Update of transactions in Quickbooks Online
2. Download and Upload of FR and SR transactions in QBO

Monthly Task

• Quickbooks

1. Update and Finalization of QBO
2. Bank reconciliation in QBO

• Monthly Financial Report

1. Do balance sheet reconciliation
2. Update of budget monitoring. Extract files from QBs and put a corresponding tag on the transaction

• Hard Copy Documentation

1. Printing of Journal Vouchers, checking and attachment of hard copy documentations
2. Sending of documents to the Head Office for Audit checking

• Finance Monitoring

1. Review compliance monitoring and recommends issuance of sanctions for non-compliance

• Petty cash Fund

1. Monthly request and replenishment of petty cash fund

Qualifications:

• Graduate of at least, a Bachelor's degree in accounting, management or other relevant degrees.
• Preferably with at least (2) years of relevant experience with an international NGO (in the areas of finance and admin)
• Preferably knowledgeable in Quickbooks.
• Keen on details (especially with numbers and deadlines)
• Ability to maintain a high level of accuracy and confidentiality concerning the organizations' financial files/records.
• Good oral and written communications skills.
• Good interpersonal skills and ability to work with a team.