Finance Field Assistant (Gigmoto)

Good Neighbors International Phils. Branch Inc.; Catanduanes; On-site; PHP 240,000 - 360,000; Full time

Job summary

Finance Field Assistant at Good Neighbors International Phils. Branch Inc.

GNIP Field Office in Gigmoto, Catanduanes, supports the Finance Department Head in processing a wide range of finance and accounting transactions, ensuring accuracy and proper documentation for project funds and related activities. Key duties include maintaining CDP bookkeeping, reviewing documents for approval in DocsWave, handling RFPs, liquidations, cash advances, and journal vouchers, conducting daily balance checks,

Qualifications

• Bachelor’s degree in accounting or related field.
• At least 2 years NGO finance/admin experience.
• Preferably knowledgeable in QuickBooks.
• Keen on details with numbers and deadlines.
• Good oral and written communications and teamwork.

Responsibilities

• Handle CDP Bookkeeping and maintain financial records.
• Review all documents for approval in DocsWave.
• Review RFPs, liquidations, cash advances, and journal vouchers.
• Check and journal voucher preparation.
• Carry out financial documentary management for CDP.
• Scan financial documents (DV & JV) and keep secure records.
• Petty cash custodian and replenishment responsibilities.
• Liaise with banks and government agencies as needed.
• Monitor book and bank balances and validate Daily Time Records.
• Report to Finance Unit Officer within 24 hours of incidents.
• Uphold confidentiality and adhere to company rules.

Skills

Bookkeeping

Documentation

Attention to detail

Teamwork

Communication

Education

Bachelor's degree in accounting

Tools

QuickBooks

Job description

Finance Field Assistant

Field Office: Gigmoto, Catanduanes

POSITION SUMMARY:

Finance Field Assistant will assist the Finance Department Head (HO) in processing various finance and accounting transactions in the GNIP Field Office.

Essential Responsibilities:

• Handle Community Development Project (CDP) Bookkeeping
• Review all relative documents for approval in DocsWave
• Review Request for Payment (RFP), liquidations, cash advances, journal vouchers etc.
• Check and journal voucher preparation
• Undertake all financial documentary management in the CDP
• Scanning of all financial documents (DV & JV)
• Petty cash custodian and replenishment
• Handles Business Permits and bank transactions
• Monitor book and bank balance
• Review and validates Daily Time Record
• Carry any other duties as may be directed by the Finance Unit Officer
• Participate in all company activities such as but not limited to seminars, trainings, outing, et.al.
• Report to Immediate Head within 24 hours any untoward incidents that occurred/witnessed within assigned work location/station and/or during working hours that might jeopardize the organization and/or employee’s operation/reputation
• Adhere to the Rules & Regulation set by the company and ensures confidentiality of all transaction/s and/or information at all times.
• Ensure accuracy of Report and safe keeping of essential attachments and/or documents in line with the project implementation such as but not limited to receipts, sales invoice and acknowledgement letters.
• Liaise with banks and other government agencies as needed.
• Keep records of projects funds and expenditure and ensure all project-related financial documentation is well maintained and readily available when required.

Qualifications:

Graduate of at least, a Bachelor’s degree in accounting, management or other relevant degrees.

Preferably with at least (2) years of relevant experience with an international NGO (in the areas of finance and admin)

Preferably knowledgeable in Quickbooks.

Keen on details (especially with numbers and deadlines)

Ability to maintain a high level of accuracy and confidentiality concerning the organizations’ financial files/records.

Good oral and written communications skills.

Good interpersonal skills and ability to work with a team.