Facilities & Office Operations Specialist

Armanino Pacific LLC; Cebu City; On-site; PHP 268,000 - 402,000; Full time

Job summary

Armanino Pacific LLC in Cebu City, Philippines, seeks an Admin Coordinator II to provide administrative and operational support, coordinating office services, supplies, deliveries, vendors, and government interactions while assisting employees with onboarding and day-to-day needs.

You will help with meetings, events, and general projects, maintain inventory, and ensure timely processing of documents and transactions, partnering with leaders to keep the office running smoothly.

Qualifications

• Minimum of 2 years of experience in administrative support, office coordination, purchasing, logistics, customer service, or a related area.
• Strong organizational and multitasking abilities with deadlines.
• Clear, professional communication and ability to coordinate with employees, vendors, and external service providers.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Coordinate courier services, mail, document deliveries, and business errands.
• Process and track business documents, including notarization and submission or collection.
• Coordinate transactions with government agencies, banks, and service providers.
• Monitor office supply and pantry inventory; coordinate replenishment.
• Research and coordinate with suppliers and vendors; maintain purchasing and service records.
• Coordinate with building management, maintenance providers, and office vendors on facilities needs.
• Monitor maintenance requests and follow up on services completed.
• Assist with office inspections, deliveries, repairs, and other facilities activities.
• Help prepare meeting rooms and coordinate logistics for office events.
• Support onboarding logistics for new employees.
• Provide general administrative support to leaders and employees.
• Assist with administrative projects and other assignments.

Skills

Strong organizational skills

Clear, professional communication

Attention to detail

Education

Bachelor’s degree or equivalent combination of education and relevant experience

Tools

Microsoft Word

Microsoft Excel

Job description

Armanino Pacific LLC in Cebu City, Philippines, seeks an Admin Coordinator II to provide administrative and operational support, coordinating office services, supplies, deliveries, vendors, and government interactions while assisting employees with onboarding and day-to-day needs.

You will help with meetings, events, and general projects, maintain inventory, and ensure timely processing of documents and transactions, partnering with leaders to keep the office running smoothly.