Facilities and Office Support Assistant

Armanino Pacific LLC; Cebu City; On-site; PHP 268,000 - 402,000; Full time

Job summary

Armanino Pacific LLC in Cebu City, Philippines, seeks an Admin Coordinator II to provide administrative and operational support, coordinating office services, supplies, deliveries, vendors, and government interactions while assisting employees with onboarding and day-to-day needs.

You will help with meetings, events, and general projects, maintain inventory, and ensure timely processing of documents and transactions, partnering with leaders to keep the office running smoothly.

Qualifications

• Minimum of 2 years of experience in administrative support, office coordination, purchasing, logistics, customer service, or a related area.
• Strong organizational and multitasking abilities with deadlines.
• Clear, professional communication and ability to coordinate with employees, vendors, and external service providers.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Coordinate courier services, mail, document deliveries, and business errands.
• Process and track business documents, including notarization and submission or collection.
• Coordinate transactions with government agencies, banks, and service providers.
• Monitor office supply and pantry inventory; coordinate replenishment.
• Research and coordinate with suppliers and vendors; maintain purchasing and service records.
• Coordinate with building management, maintenance providers, and office vendors on facilities needs.
• Monitor maintenance requests and follow up on services completed.
• Assist with office inspections, deliveries, repairs, and other facilities activities.
• Help prepare meeting rooms and coordinate logistics for office events.
• Support onboarding logistics for new employees.
• Provide general administrative support to leaders and employees.
• Assist with administrative projects and other assignments.

Skills

Strong organizational skills

Clear, professional communication

Attention to detail

Education

Bachelor’s degree or equivalent combination of education and relevant experience

Tools

Microsoft Word

Microsoft Excel

Job description

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

The Admin Coordinator II provides administrative and operational support to keep office activities running smoothly. This role coordinates office services, supplies, deliveries, vendors, facilities requests, and business transactions with government agencies and other external providers. The coordinator also supports employees and leaders with day-to-day needs, onboarding logistics, meetings, events, and special projects.

Responsibilities

• Coordinate courier services, incoming and outgoing mail, document deliveries, and business errands.
• Process and track business documents, including coordinating notarization and document submission or collection.
• Coordinate company transactions with government agencies, banks, and service providers.
• Monitor office supply and pantry inventory, identify replenishment needs, and coordinate purchases.
• Research and coordinate with suppliers and vendors; maintain purchasing and service records as needed.
• Coordinate with building management, maintenance providers, and office vendors on facilities needs.
• Monitor maintenance requests and follow up to confirm services are completed.
• Assist with office inspections, deliveries, repairs, and other facilities activities.
• Help prepare meeting rooms and coordinate logistics for office events.
• Support onboarding logistics for new employees.
• Provide general administrative support to leaders and employees.
• Assist with administrative projects and other assignments as needed.

Requirements

Minimum of 2 years of experience in administrative support, office coordination, purchasing, logistics, customer service, or a related area. Strong organizational skills and the ability to manage multiple requests and follow through on deadlines. Clear, professional communication skills and the ability to coordinate with employees, vendors, and external service providers. Working knowledge of Microsoft Word and Excel. Sound judgment and care when handling company documents and information. Ability to travel locally for business errands, deliveries, and external transactions as needed.

Preferred Qualifications

• Experience monitoring inventory, coordinating purchases, or maintaining supplier records.
• Experience arranging deliveries, transportation, schedules, or other operational logistics.
• Bachelor’s degree or equivalent combination of education and relevant experience.

“Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino Pacific is an equal opportunity employer. In compliance with Philippine labor laws, we ensure that all qualified applicants receive equal consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or marital status.

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract.

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

Armanino is one of the top 25 largest independent accounting and business consulting firms in the United States. We are a nationwide leader serving privately held companies and private individuals, as well as nonprofit organizations and public entities.