Facilities & Office Operations Coordinator

Arup; Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Arup is seeking a Manila-based Facilities Officer to coordinate office facilities and workplace operations, ensuring a safe, functional and well-maintained environment for the Manila office. You will work closely with landlords, contractors, service providers and internal stakeholders to keep services running smoothly.

The role emphasizes coordination over trades, with responsibility for procurement support, event coordination and daily office services, reporting to the Facilities and Office

Qualifications

• Experience as a Facilities Officer/Coordinator or in office administration or property management.
• Experience coordinating maintenance activities, contractors, vendors and service providers.
• Knowledge of health & safety requirements relating to contractor works and office refurbishments.

Responsibilities

• Coordinate maintenance, repairs and preventative maintenance for the Manila office.
• Liaise with contractors and service providers, including safety and compliance documentation.
• Support day-to-day workplace services and office operations (reception, spaces, meetings, supplies).
• Assist with facilities-related procurement, invoicing and vendor management.
• Collaborate with Facilities and Office Management team to support office events and staff needs.

Skills

Facilities coordination

Vendor management

Stakeholder engagement

Organisational skills

Problem solving

WFH flexibility

Education

Engineering/Facilities Management degree

Job description

Arup is seeking a Manila-based Facilities Officer to coordinate office facilities and workplace operations, ensuring a safe, functional and well-maintained environment for the Manila office. You will work closely with landlords, contractors, service providers and internal stakeholders to keep services running smoothly.

The role emphasizes coordination over trades, with responsibility for procurement support, event coordination and daily office services, reporting to the Facilities and Office