Facilities Officer

Arup; Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Arup is seeking a Manila-based Facilities Officer to coordinate office facilities and workplace operations, ensuring a safe, functional and well-maintained environment for the Manila office. You will work closely with landlords, contractors, service providers and internal stakeholders to keep services running smoothly.

The role emphasizes coordination over trades, with responsibility for procurement support, event coordination and daily office services, reporting to the Facilities and Office

Qualifications

• Experience as a Facilities Officer/Coordinator or in office administration or property management.
• Experience coordinating maintenance activities, contractors, vendors and service providers.
• Knowledge of health & safety requirements relating to contractor works and office refurbishments.

Responsibilities

• Coordinate maintenance, repairs and preventative maintenance for the Manila office.
• Liaise with contractors and service providers, including safety and compliance documentation.
• Support day-to-day workplace services and office operations (reception, spaces, meetings, supplies).
• Assist with facilities-related procurement, invoicing and vendor management.
• Collaborate with Facilities and Office Management team to support office events and staff needs.

Skills

Facilities coordination

Vendor management

Stakeholder engagement

Organisational skills

Problem solving

WFH flexibility

Education

Engineering/Facilities Management degree

Job description

Arup’s purpose, shared values and collaborative approach have set us apart for 80 years, guiding how we shape a better world

The opportunity

The primary focus of this role is to coordinate office facilities and workplace operations for the Manila office, ensuring the environment is safe, functional, well maintained and responsive to business needs. This is a coordination-focused facilities role rather than a technical trades role, with responsibility for working closely with landlords, contractors, service providers and internal stakeholders.

• Coordinate office maintenance, repairs, preventative maintenance schedules and minor workplace improvements to ensure the office remains safe, functional and well maintained.
• Liaise with contractors and service providers, including supporting contractor health and safety requirements, risk assessments and compliance documentation.
• Support day-to-day workplace services and office operations, including reception coverage, office requests, shared spaces, meeting rooms, supplies and operational support for the business.
• Assist with facilities-related procurement, invoicing, vendor management and service delivery to ensure work is completed on time, to the required standard and in line with Arup expectations.
• Work closely with the Facilities and Office Management team, including administration and reception colleagues, to support office events, member needs and a positive workplace experience.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

• Previous experience as a Facilities Officer, Facilities Coordinator or in a similar facilities, office administration or property management role, with demonstrated ability to coordinate workplace operations.
• Experience coordinating maintenance activities, contractors, vendors and service providers, including an understanding of preventative maintenance cycles for office equipment and systems.
• Sound awareness of workplace health and safety requirements, particularly relating to contractor works, risk assessments, compliance documentation and office refurbishments.
• Relevant tertiary qualification in Engineering, Facilities Management, Business Administration or a related field is preferred; however, significant practical facilities experience will also be considered.
• Strong organisational, stakeholder engagement and problem-solving skills, with the ability to work independently, take ownership of office operations and collaborate across the Facilities and Office Management team.
• This role is primarily office-based, with current expectations for attendance in the office most days and some flexibility, including a designated work-from-home day on Fridays.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.

We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Helen Pakhomov on [e-mail] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

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