Administrative & Bid Operations Specialist

Arup; Manila; On-site; PHP 360,000 - 540,000; Full time

Job summary

Arup is seeking a Business Administrator in Manila to provide essential administrative support to the group and assist the Senior Business Administrator. The role covers travel coordination, calendar management, meetings, team events, catering, and general inquiries.

Responsibilities include bid and proposal administration, CRM updates, SharePoint maintenance, onboarding/offboarding, timesheet support, and monthly financial reporting.

Qualifications

• Experience in administration within consulting or professional services.
• Strong MS Office skills and ability to learn internal systems.
• High attention to detail with a process-oriented approach.
• Customer-focused problem solving with minimal supervision.
• Professional judgement, integrity and confidentiality awareness.

Responsibilities

• Provide day-to-day administrative and operational support to the group.
• Manage calendar, travel, meetings, events, catering and general inquiries.
• Maintain SharePoint sites, onboarding/offboarding and timesheet support.
• Support bid and proposal administration, including CRM updates and formatting.
• Assist project administration, including file setup, filing, and close-out processes.

Skills

Administrative experience

MS Office proficiency

CRM systems knowledge

Detail oriented

Communication skills

Tools

SharePoint

CRM systems

Procurement systems

Job description

Arup is seeking a Business Administrator in Manila to provide essential administrative support to the group and assist the Senior Business Administrator. The role covers travel coordination, calendar management, meetings, team events, catering, and general inquiries.

Responsibilities include bid and proposal administration, CRM updates, SharePoint maintenance, onboarding/offboarding, timesheet support, and monthly financial reporting.